OUR WORK IN ETHIOPIA

Job details

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

The Programmes Team will ensure that the programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Country Strategy. As part of the programmes team, the whole team on the sectors of the whole programmes will ensure that the Goal 1 (Goal One – Saving Lives, and Resilient Livelihoods) and Goal 2 (Goal Two – Empowered communities and accountable governance) of the OCS is achieved with the required quality and timely. This team will work very close with the programme teams ensuring the link between all Six programmes focused on: Humanitarian Response and Resilience Building; Sustainable Food and Climate Change; Urban Development; Gender Justice; Youth for the Future (Y4F) and Right to be Heard-Governance and Accountability.

JOB PURPOSE:

The MEAL Coordinator is responsible for development and implementation of MEAL tools and systems for Oxfam projects and programmes, the position holder will also provide general program management coordination and Oxfam’s focal point on the GAC program. This includes conducting, managing, and documenting key discrete MEAL milestones, events, and processes, building partner MEAL capacity, MEAL internal and external reporting, and knowledge management between departments and partner affiliates to ensure Oxfam benefits from applied programme learning. She/He is also responsible in leading/conducting different surveys, assessments, evaluations, post distribution monitoring for programs/projects as per Oxfam program quality standard, Core Humanitarian Standards as well as CAMSA minimum requirement and work also with the field programme teams, Other INGOs, partners, clusters and other local agencies and key line-local Government officials.

This role is also responsible for developing and coordinating the implementation of comprehensive program systems, this will include a robust MEAL system to enhance our ability to demonstrate the impact of our long-term development programme needs and humanitarian response in all interventions for both refugees, IDPs and host community response programs.

Specific duties include, but not limited to:

Strategic Management and Leadership

•  Work together with Northern Ethiopia Response Manager, Humanitarian Program Manager and other Oxfam team members to link the Northern response with other country programmes, including advocacy and longer-term programmes.
• Coordinate the GAC programme implemented by Oxfam and partners as part of Northern Ethiopia Response Program
• Lead Oxfam Ethiopia GAC programme and Partners in the development of a program Monitoring, Evaluation, Accountability & Learning (MEAL) framework with indicators for output, outcome and impact and, lead the development of a strategy that informs effective programme delivery by relevant program staffs at all levels.
• Provide MEAL technical support including MEAL activity plan, methodological design, need assessments, baseline, post distribution monitoring, evaluations and performance data collection for all Oxfam projects.
• Work closely with Program quality and Learning/MEAL team and develop MEAL tools and MEAL activities for new projects and programs.
• Timely plan, initiate, lead and coordinate different evaluations, assessments and surveys including KAP surveys/PDMs and Baseline/End line surveys in line with Oxfam Policies and standards.
• Lead the design and development of innovative tools, apps, templates and resources for effective programme monitoring and reporting.
• In consultation with Program Managers, PQL team, EFSL, WASH, Gender and Protection technical team leaders and other program team, develop evaluation design, including specification of the necessary staff and resources to conduct the evaluation.
• Guide, Monitor/supervise and coordinate baselines, assessment, evaluations and select and recruit experience enumerators for data collection.

Manage, coordinate, and strengthen the data management, data analysis, reporting and information use system of projects

• Support the Northern Ethiopia Response Manager in preparing donor reports, monthly, quarterly and other periodic reports in line with the reporting schedule and MEAL Framework.

• Support the PQL team members in developing/reviewing log frame/result framework, MEAL plan and Indicator Performance Reporting Table (IPTT) of the project(s) and preparing & submit the IPTT report monthly.

• Lead and supervise field data collection, data cleaning and analysis for program managers and team leaders and produce report together with sector technical team.

• Lead, review, revise and update all survey and evaluation reports and ensure data quality including timeliness, relevance, accuracy, completeness and consistency of all program and project data of Oxfam.

• Review and standardize data collectors training to ensure high quality data collection

• Management and updating central database of KAP surveys end-term results and learning from reflection workshops, learning reviews and evaluations

Capacity Building, Networking and Representation

• Participate in the selection and recruitment of MEAL officers and MEAL Assistant and train field MEAL team on Oxfam CAMSA, MEAL frameworks, tools, data collection, analysis and reporting.

• In consultation and collaboration with PQL Manager and other MEAL team assist to build capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected.

• Attending Coordination forums that includes humanitarian accountability

• Facilitate capacity building for Oxfam program staffs to enable them monitor and evaluate their own efforts, gather relevant data and produce required progress reports

• Provide Technical support and training on MEAL to partners’ MEAL officers (s) and Staff with support from their respective MEAL managers.

• Ensure effective common understanding between Oxfam, other partners and Consortium members on MEAL objectives and frameworks and organise orientation / workshops / training

• Support Oxfam and other partners and Consortium members MEAL in undertaking trainings needs assessment and organizing MEAL trainings/Inductions as per the CAMSA gideline.

• Lead the current projects MEAL Technical Working Group (TWG) and follow up the MEAL activities that need to be undertaken at consortium level.

Program Quality, Learning and Accountability

• Work closely with Program Quality and Learning Manager, MEAL officers and implement beneficiary compliance and feedback mechanism, collect beneficiary complaints and feedback and communicate with field team.
• Collect and share monthly monitoring and accountability reports
• Assist Program Quality and Learning Manager and co-facilitate quarterly after-action review including learning and reflection events, stakeholder consultation and proved feedback to program management team.
• Support the team in the delivery of learning and reflection workshops and other programmatic learning processes and products
• Collecting best practices, case studies which demonstrate qualitative and quantitative changes over the period.
• Support the setup of a complaint and response mechanism based on the IDPs and host community contexts,
• Assure that ICT is used in Beneficiary registration and Data collection in line with the Project MEAL framework.
• Promote and support monitoring, analysis and learning from assessments of internal standards (Quality Framework) and Core Humanitarian Standards, accountability and transparency standards, protection minimum standards, and others.
• Work with the responsible progrmme or project teams to develop a culture of programme quality and knowledge-driven programming, providing support to management for evidence-based decision-making processes.
• Ensure that all MEAL work is carried out in a way that is sensitive to gender and protection issues.
• Maintaining evaluation, research and learning repositories

People development and management

• Manage and support teams to deliver on the plans, providing coordination, leadership, inspiration, and guidance
• Facilitate identification of needs, planning, and implementation of Oxfam and partner’s, long term and humanitarian response team capacity building in MEAL, and build capacity of Oxfam and partner staff to deliver MEAL, including through induction, training, and coaching
• Work with the PQL Manager to ensure that the management of teams is in line with Oxfam’s HR policies and procedures.
• Work with the PQL manager to ensure that team members have access to staff development opportunities, identify and addresses capacity gaps and provide ongoing counselling and support team members
• Undertake other responsibilities as assigned by the line manager

Other

• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff safety health and wellbeing principles.
• The post holder expected to be familiar with and abide by the Core Humanitarian Standards (CHS), NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol; including safeguarding.
• Depending on the situation, the post holder may be asked to perform other tasks as requested by the Manager.

Key Relationships/Interactions – Work closely with Oxfam Program teams including program quality and leaning team; Partnership, Safeguarding and and communication coordinators at Addis Ababa level, different partner with internal and external stakeholders at all levels

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

• Relevant qualification; MSc or BSc. in Economics, Development studies, Statistics/Management or another related field
• Proven ability & experience in programme monitoring, evaluation, accountability & learning (MEAL) – Minimum 8 years preferably in long term, humanitarian, advocacy and campaign programmes and local contexts in Ethiopia
• Extensive experience in large scale humanitarian programming at senior level and humanitarian management in complex, insecure environments
• Working knowledge of implementing the Nexus approach will be an added advantage
• Strong analytical and strategic thinking skills.
• Knowledge and practice of SAFE programming and international standards like Core Humanitarian Standards (CHS), SPHERE, LEGS etc
• Excellent computer skills and ability to work in a challenging and dynamic context
• Excellent English writing skills
• Fluent English language, ability to communicate in Local language would be an added advantage
• Commitment to overcome poverty and suffering.
• Proven experience in gender analysis and integrating gender and safe programming(protection) into programmes.
• Previous work experience working in Humanitarian and development sectors essential
• Ability to work well under pressure and in response to changing needs.
• Ability to travel and to work in difficult circumstances.
• Ability to work very well with partners
• Fluency in English is essential

Desirable

• Experience of working effectively within a large international agency including, in long term and Emergency response setting.
• Research background and knowledge of statistical packages (SPSS or STATA)
• Good understanding of WASH, Protection and EFSVL programming in programming
• Prior experience training/accompanying/learning in the field.
• Experience leading strategy development and implementation monitoring in collaboration with staff
• Proven ability to synthesize and distil information from a variety of sources, to draw lessons from project documentation
• Applicant with knowledge of local language is preferable.

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere  to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Behavioural Competencies