MEAL Coordinator-JEOP

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position:

Position:                                   MEAL Coordinator-JEOP

Duty Station:                          Shire (Tigray Region)

Duration of Contract:            One-year contract, Renewable (with 60 working days probation period)

Salary:                                      As per the salary scale of the organization

Closing date:                           December 19, 2023

Job Summary

The JEOP MEAL Coordinator will be responsible for handling the MEAL tasks of the Joint Emergency Operation/WFP. S/he will also be responsible for building the capacity of JEOP/WFP staff on MEAL-related activities. The position holder undertakes post-distribution monitoring surveys immediately after the completion of the food and cash assistance distribution. S/he will be responsible for ensuring the proper documentation of periodic reports in compliance with SMILER guidelines. S/he will also carry out the learning assessment and document the best practices. He/she will also be engaged in Regional Technical Working Group Meetings organized by the donor; participate in baseline and end-line surveys and review reports from the field offices.

Principal Responsibilities

Key Result Area # 1 Capacity Building and Training

1.     Provide M&E technical assistance to the JEOP & WFP program in the collection and analysis of quantitative and qualitative data;

2.     Organizes training materials on M&E tools, SMILER, DQA, PDM, etc, in collaboration with the JEOP MEAL manager

3.     Facilitates training and workshops organized at regional and zonal levels for the JEOP program staff

4.     Trains enumerators who would be involved in both paper-based and digital data collection

5.     Provides induction to newly hired JEOP project staff on the JEOP MEAL system

Key Result Area # 2 Monitoring, PDM, and DQA

6.     Conduct joint field monitoring in collaboration with government key stakeholders

7.     Undertakes quarterly post-distribution monitoring surveys in all operational woredas

8.     Conducts field monitoring to check whether the planned activities are on the right track or not

9.     Host monitoring team both from head office and consortium lead

10.  Facilitate data quality assurance assessments in all JEOP operations

Key Result Area # 3 Evaluation and Assessments

1. Prepares terms of reference for periodic assessments in consultation with head office MEAL staff
2. Ensure that grant-funded programs comply with donor monitoring and evaluation requirements for performance measurement and results reporting;
3. Undertakes feasibility study of JEOP cash top-up for transportation and cash in lieu of food appropriateness
4. Facilitates and supervises the implementation of JEOP annual result surveys
5. Host external evaluators /consulting firms whenever JEOP 2.0 evaluations are done in all operational woredas

Key Result Area # 4 – Reporting and Documentation

1.     Collects periodic JEOP reports from all operational woredas, consolidates and submits to head office

1. Analyze PDM survey data and produce reports which s/he is supposed to submit to head office in a timely manner
2. Properly documents periodic reports, PDM survey result reports, field monitoring reports, and reporting guidelines
3. Follow the reporting guidelines, summarize the PDM reports, and timely submit them to the head office

Key Result Area # 5 Compliance and Program Delivery

1.     Provides monthly updates on the performance of program delivery measurement tools [wL3, Smart sheet, & MS dynamics]

1. Leads the Annual Operation Plan [AOP] preparation of all JEOP/WFP Projects
2. Ensures the proper implementation of the Monitoring, Evaluation, Accountability, and Learning system as per the donor requirement
3. Strictly follow the monitoring and evaluation systems stated in the USAID/WFP guideline for JEOP/WFP and follow the project proposal documents,

Key Result Area # 6 Other Activities

1. Engages in the field visits of emergency response projects as deemed necessary

2. Closely work with JEOP/WFP regional and zonal key stakeholders on MEAL-related activities

3. Perform other tasks as assigned by the supervisor.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

⮚       Provide adequate time to staff to participate in gender sensitivity workshops and related events.

⮚       Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

⮚       Build a better gender balance in staffing through affirmative action.

⮚       Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

⮚       Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

⮚       Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

Safety & Security Responsibility

⮚       Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

⮚       Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

⮚       Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

⮚       Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;

⮚       Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

⮚       Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Level Specifications

⮚       Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚       Strong Interpersonal skills,

⮚       Emotional maturity,

⮚       Cross-cultural Sensitivity,

⮚       Ability to work effectively under pressure

Experience & Education

⮚ Six years related experience in the field of Emergency Relief program specifically in NGO settings

Education/Certifications

⮚  Education: BA / BSc in Agriculture, Rural Development, Development Studies, or other relevant field of study required. A post-graduate degree is preferred,

⮚  Work Experience: Minimum of 6 years relevant work experience in the field of Emergency Relief program specifically in NGO settings out of which 3 years in coordination & M&E roles for major donors. Six years related experience

⮚  Skills:  Strong computer skills including proficiency in database and MS Office suite, Strong analytical, good communication, and interpersonal skills

⮚  Knowledge of digital data collection tools such as ODK and KoBo toolbox is an added value

Distinguishing Competencies

⮚       Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

⮚       High level of initiative taking.

Language

⮚       Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.