Management Services Assistant

Management Services Assistant, G5_ Addis Ababa, Ethiopia

Location: Addis Ababa, Ethiopia

Deadline: 07 November 2025

Job Description

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

CONTRACTUAL INFORMATION:

JOB TITLE: Management Services Assistant (Assets)

CONTRACT TYPE: Fixed Time

GRADE: G5

DUTY STATION: Addis Ababa

DURATION: 12 Months

UNIT/DIVISION: Management Services

NUMBER OF POSITION: One

THE ROLE

To support the effective day-to-day delivery of specialised, client-focused, and value-for-money services pertaining to the Management Services portfolio.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
Collaborate with internal and external stakeholders to ensure asset related queries, issues and tasks are addressed in a timely manner and cross-cutting issues are brought Maintain the office inventory database (Global Equipment Management system, GEMS) and ensure that all equipment are labelled and recorded in GEMS with all necessary and accurate information according to the WFP rules and regulations.
Monitor the movement of office equipment and maintain records accordingly.
Maintain data integrity in the database, control programme, analyse results and initiate corrective actions when necessary.
Report lost damaged or unserviceable property and organize documents to be presented to the Local Property Survey Board (LPSB) and draft the minutes with report on its implementation.
Ensure that all asset is used with care and for the purpose intended, providing management with information on status of the same.
Assist on management of Admin NFIs by producing the monthly report and monitoring its consumption.
Assist the programme and other units with administrative requirements for asset transfer
Alternate with other administration staff as required by the Head of Administration.
Promote a culture of environmental sustainability throughout WFP by performing environmental management of recycling materials.
Manage insurance coverage for all WFP assets.

QUALIFICATIONS AND EXPERIENCE:

Education:

Completion of secondary school education.
A post-secondary certificate in the related functional area is desirable.

Experience:

5 years of related job experience.

Desired experience for entry into the role:

Has demonstrated understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems.
Has experience in collating data and preparing basic analysis pertaining to Management Services portfolio such as management of assets, facilities, fleet, travel, or similar areas.
Has supported staff by providing advice and guidance.
Has experience working with teams across different functional areas.

Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.