Main Cashier

Internal /External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant position the details of which are mentioned below.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 15 Regional Offices, Zonal Branches and District/Woreda Branches, Woreda Red Cross Committee and Kebele Red Cross committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Details of the vacant position

• Job Title: Main Cashier
• Work Unit: Finance Department
• Reports to: Budget & Disbursement Manager
• Terms of employment: Permanent after probation period
• Place of Work: Addis Ababa
• Salary: as per the organization scale

Job Summary

Under the supervision of the Budgeting and Disbursement Manager, the Main Cashier checks amount to be received, collects receivables, issues receipts and deposits collections in bank and draws cash from bank against written orders; takes utmost care of cash and working equipment in his/her custody; effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures; sorts out and arranges receipt & payment related documents and distributes the right number of copies to pertinent work units and personnel to complete internal control procedures; checks the correctness of daily cash collection, deposit report and attached receipt; prepares cash summary sheets on regular basis.

Specific Duties and Responsibilities

• Effects payments by verifying completeness and correctness of support documents;
• Takes utmost care of cash and working equipment in his/her custody;
• Collects receivables and keeps records of the same; deposits collection in bank and draws cash from bank against written orders;
• Keeps banknotes and denominations (changes) or other negotiable instruments sorted to avoid possible errors and facilitate disbursement;
• Effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures by the authorized officials;
• Makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursements registered and updates records;
• Pays salaries, per diem and advance to employees based on the approved payroll and other pertinent supporting documents or facilitates such payments through bank accounts depending on the established payment modality of the National Secretariat;
• Checks amount to be received, collects cash and issues receipts to confirm collection;
• Cross-references bank deposit slips or checks deposits to cash receipts/cash sales invoices to which they relate;
• Sorts out and arranges receipt & payment related documents and distributes the right number of copies to pertinent work units and personnel to complete internal control procedures;
• Prepares payment vouchers for all approved payments;
• Checks the correctness of daily cash collection, deposit report and attached receipt;
• Maintains cash book of amounts received and paid to ensure that book balance is reconciled with cash in the safe box and submits cash balance report regularly;
• Ensures that receipt vouchers, payment vouchers and checks are in order of sequential numbers and submits for documentation and custody;
• Stamps payment documents as appropriate;
• Keeps petty cash, updates the petty cash register books and keeps records of expense; follows up on the petty-cash limit for replenishment in due course; summarizes petty cash payments and provides the documents to the Division for approval and cash replenishment;
• Cooperates with accountants and internal auditors in undertaking cash count;
• Maintains cash book to ensure that book balance is reconciled with cash in safe box;
• Cooperates with internal and external auditors to check and inspect documents and cash on hand;
• Keeps cash and check pads in safe with due care;
• Prepares cash summary sheets on daily basis;

Qualification Requirements:

• Degree in Accounting and
• 4 years related work experience