Logistics Technical Assistant -Assosa, Ethiopia

Role and responsibilities

The purpose of the assistant position is to assist in the day-to-day implementation of the support functions responsibilities.

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the Logistics function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Ensure smooth running of office transportation
• Provide monthly fleet report for the overall country
• Provide technical support and conduct spot checks for area offices
• Conduct liaison activities as instructed by supervisor

Specific responsibilities,

• Follow-up utility bills and effect the payment timely
• Ensure timely maintenance of utility facility if get problem
• Follow-up and ensure availability of fuel for generator
• Follow-up and ensure generator is at the functional status at all time

• Make travel arrangements, booking of flights and hotel accommodation for visitors; update shuttle service on the Admin white board;
• Guest House administration and record tracking of GH;
• Assist in any Administrative matters: filing, typing, updating of phone lists (NRC administrative clients), and keeping adequate stationery supplies for office consumption;
• Maintain NRC archives according to NRC guidelines;
• Follow up all NRC monthly telephone, internet, DSTV bills and settle on time;
• Follow up the due dates of Guest house, CD house and Office lease agreement and inform to Logistics Department;
• Provide administrative and logistical support in organizing workshops /trainings and delivery of documents/goods/services in and around;
• Keep record of all stationeries/stocks used in the office and produce monthly stock reports;
• Supervise office attendant and Guest House/Office Cleaner;
• Execute any tasks assigned by the supervisor

Job Requirements

Professional competencies

The skills, knowledge and experience that are expected from the position holder are as follow:

Generic professional competencies:

• Basic experience from working as a logistic assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Bachelor’s degree in Logistics and Supply Chain Management or related disciplines
• 1-2 years’ work experience as a Logistic Assistant or similar role
• Fluent in oral and written English and Amharic and other additional local language
• Ability to work under pressure to meet deadlines
• Achievement of set benchmarks and objectives
• Ability to communicate (vertically & horizontally)

Context/ Specific skills, knowledge and experience:

• Computer skills (common Microsoft Windows and Office applications)
• Ability to work under pressure and meet deadlines

Personal qualities

• Working with people
• Planning and delivering results
• Communicating with impact and respect
• Handling insecure environments
• Coping with change