Deadline: Oct 31, 2023, 07:00 PM
Job Description
Position: Logistics Assistant – Fleet
Reports to: Logistics Coordinator
Supervision of: None
Duty station: Jigjiga
Travel: 50%
Project number: ETFM2108/ETFM2106
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
RESPONSIBILITIES
- Role and responsibilities
The purpose of the Assistant position is to day to day implementation of the support functions responsibilities.
Generic responsibilities (max 10)
- Adhere to NRC policies, tools, handbooks and guidelines
- Assist with the implementation of the logistics function portfolio according to plan of action
- Prepare weekly, monthly and daily activity plans to Supervisor.
- Prepare and develop status reports as required by management
- Ensure proper filing of documents both in hard copy and in the cloud.
- Promote and share ideas for improvement of the support function.
- Ensure smooth running of office transportation.
- Compile departmental weekly movement plans and assign as per the program requirement.
- Follow up on vehicle conditions and report on required actions.
- Follow up on vehicle maintenance schedules and take required action.
- Provide monthly fleet report for the overall country
- Provide technical support and conduct spot checks for area offices
- Conduct liaison activities as instructed by supervisor.
- Provide dashboard reports on the current fleet locations.
- Follow up on vehicle legal documents, insurance, third party and annual inspections.
- Train the drivers and follow up on their reporting qualities.
Specific responsibilities
- Periodically report on fleet status.
- Manage the drivers, coach and guide.
- Plan, schedule and monitor transport of material/equipment according to demands and procedures
- Implement and maintain a filing system for all assets, stock and inventory documents according to procedures.
- Work closely with program staff, finance staff, and procurement.
- Coordinate movement plans.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• Finance department (FC, Officer and Assistant) for close working relation.
• All programs (for the issues of vehicle movement)
Scale and scope of position
Stakeholders: | Key external stakeholders include UN agencies, INGOs, local NGOs, civil society, governmental bodies etc… |
Information: | Responsible ensuring that security procedures are adhered. |
QUALIFICATIONS
Generic professional competencies:
- Experience from working as a Logistics/Fleet in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge of English and other local language
Context/ Specific skills, knowledge and experience:
- At least two years’ experience in an international NGO.
- Degree in logistics/Management/Marketing/supply chain or any other related knowledge or diploma with same field
- Demonstrated ability to transfer knowledge to diverse people through formal and non-formal methods
- Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access,
Behavioral competencies
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect.