Logistics Team Leader | Jigjiga

Role and responsibilities

The purpose of a Logistic team leader is to implement delegated area of logistic responsibility and deliver a variety of procurement and other logistics related activities, including management of warehouse, fleet, distribution, and asset.

Generic responsibilities

• Ensure that set up comply with Logistical Handbook, NRC policies and donor requirements
• Implement NRC’s logistics systems and procedures at area level
• Prepare and submit logistics reports and analysis
• Develop and ensure proper filing system for all support documents
• Support line managers in procedures and require support team trainings
• Management of logistics team
• Provide anti-corruption, transparency and cost efficiency focus all processes (e.g., in procurement, vehicle management, asset management)
• Ensure local SoP’s are properly developed/updated and disseminated
• Ensure safe and efficient transport of staff and materials/good
• Conduct operational and market assessment in the new areas of NRC.

Specific responsibilities

Procurement:

• Oversee all procurement activities at the Jijiga Area Office
• Work closely with program to ensure the procurement plans for all project are in place and ensure daily follow of the implementation of the procurement plans
• Responsible for ensuring the procurement activities are in accordance with budget lines and annual plans and serve the best interests of NRC and its operations.
• Provide leadership to the procurement team to ensure that all procurements are finalized in timely and quality manner, ensuring compliance with NRC Logistic Handbook/SOPs and donor guidelines.
• Support in following up on the procurement plans and requisition tracking in all offices
• Responsible for prequalification processes and establishment of Suppliers and Service Providers databases.
• Responsible for all framework lease agreements in accordance with NRC procedures including renewals.

Warehouse management:

• Responsible for ensuring that warehousing practices are in accordance with the NRC Logistics handbook standards
• Ensure that the storage facilities/warehousing are secure, fit for purpose, managed, and meet health and safe working practice requirements, including food commodities
• Responsible on monthly stock report

Asset Management:

• Responsible for all NRC assets management in accordance with NRC regulation and procedures.
• Ensure that the system of controlling assets movement between personnel, programmes and locations is in place and working adequately.
• Ensure appropriate disposal of assets as required in accordance with NRC and donor guidelines
• Ensure a monthly report on the asset condition that include disposal, transfer, and donation reports in the line with NRC logistics HB and the country SOP

Fleet management

• Oversee the management of all transport and fuel issues; responsible for ensuring implementation of NRC Fleet Management System such as:
• Vehicles are driven safely and maintained appropriately,
• Vehicles are insured,
• All damages are reported accurately and timely,
• Ensure that vehicle equipment (first aid kits, communications etc.) is complete and serviceable.
• Fuel usage is correctly managed, logged, recorded, and analyzed.

Competencies

Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• University degree in logistics , supply management , business administration or equivalent.
• Experience from working as a Logistic Coordinator in a humanitarian/recovery context humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal
• Knowledge about own leadership skills/profile is require

Context/ Specific skills, knowledge, and experience:

• Candidates with supply chain management training are desired.
• Knowledge of the context in the Jijiga Area Office
• Willing to travel to remote project locations, ability to work flexibly including weekends.

2. Behavioural competencies

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust