Logistics Supervisor

The main purpose of the Position

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section/Context-Specific Accountabilities

• Ensures the proper functioning of the health centers.
• Monitor fuel inventory with completed logs and sends monthly consumption reports to the direct supervisor.
• With the support of the direct supervisor, plan the drop-off and picking movements of staff at Jimma airport.
• Monitors the various staff movements inter-urban via regular telephone and Logbook and reports to the Technical Activity Manager (TAM).
• Finalizes all work request related to the HCs.
• Supervises the drivers assigned to the sub-base related to the HCs.
• Follow the security and report any incident to the Technical Activity Manager (TAM).
• In charge of the tools, follow the loan and updated inventories report every month.
• Elaboration of any internal request and follow-up of items requested with supply team in Mizan.

FUEL STOCK MANAGEMENT

Every Wednesday, Friday morning, and on the last working day of each month, the driver, along with the Base Facilities Officer, must refuel all vehicles in Bachuma

Required Qualifications and Professional Experience

• Education: Essential secondary education plus a Technical Diploma in Construction, Electrical, Mechanical or IT field.
• Experience: Previous experience in supervision of technical works and organizing of multiple activities, preferably one year within MSF or two years similar work environment out of MSF
• Knowledge: Essential computer literacy (word, excel).
• Language: Essential English and Other local languages are a plus.
• Competencies: Results and Quality Orientation L2
  • Teamwork and Cooperation L2
    • Behavioural Flexibility L2
    • Commitment to MSF Principles L2
    • Stress Management L3