Logistics Specialist – Fleet and Warehouse – Contingent to donor funding

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all. Visit snv.org for more information.

Purpose of the Job

The Logistics Specialist will be responsible for overseeing and optimizing the organization’s fleet and warehouse operations. This role involves managing vehicle tracking systems, ensuring efficient transportation, and maintaining effective warehouse management practices. The primary goal is to streamline logistics processes, reduce costs, and support the overall operational efficiency of the organization by using developed ERP software.

Operation delivery

• Organizes and integrates operational processes, optimizing the use of guidelines and procedures within projects and/or regional offices.
• Provides support services such as procurement, administration, logistics, inventory management, ICT, legal, and HR.
• Anticipates and addresses potential delivery challenges to ensure service continuity.

Fleet Management

• Oversees daily fleet operations, including vehicle maintenance, fuel management, and driver management.
• Implements and maintains a vehicle tracking system. Coordinates vehicle repairs and maintenance.
• Ensures compliance with safety regulations and legal requirements.

Warehouse Management

• Manages warehouse operations, including inventory control, storage, and distribution at regional office
• Ensures adherence to warehouse policies and procedures.
• Conducts regular stock takes and inventory audits.

General Logistics

• Coordinates with procurement and program teams to ensure timely delivery of goods and services.
• Manages transportation and shipping logistics. Manage admin and drivers at regional level
• Develops and implements logistics strategies to improve efficiency and reduce costs.

Analysis and reporting

• Maintains and updates a robust management information system
• Provides regular, insightful reports on the performance of operation support services to the Regional Office Manager.
• Ensures accurate and timely recording of fleet information, including vehicle logbooks and accident reports.

Business Development

• Assess Support Requirements
• Inform Project Implementation. Optimize Fleet Management.
• Ensure Cost-Effectiveness. Incorporate Support Costs

Advisory Service

• Assess Support Quality
• Ensure Compliance and Monitor Performance.
• Identify Improvement Opportunities

Process Development and Continuous Improvement

• Identify Improvement Opportunities areas for improvement, such as fleet management, warehouse operations, and procurement.
• Develop innovative solutions to address identified issues and enhance operational efficiency.
• Work with the Regional office Manager to optimize fleet utilization and minimize downtime.

Educational Qualifications and Experience

• Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration, Management, or a related field.
• Proven experience with a minimum of 6 or 7 years of relevant and demonstrable experience in Fleet and Warehouse Management.

Additional Skills

• Strong knowledge of fleet, warehouse, and liaison management practices.
• Training in Auto mechanics is an advantage.
• A level 2 or level 3 driving license is a basic requirement.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with ERP systems like SAP BD.
• Strong analytical and problem-solving skills.
• Ability to recognise and create opportunities and to act accordingly.
• Effective communication and interpersonal skills.
• Ability to work independently and meet deadlines.
• Ability to plan with good organizational skills, including prioritization and the ability to work under pressure.
• High level of integrity and ethical conduct.
• Commitment to SNV’s mission and values, gender equality, and social justice

Competencies:

• Problem analysis
• Result orientation
• Initiative
• Coaching
• Perseverance
• Persuasiveness

Contract Type: National – Full time

This position will be based on donor funding and approval confirmation.

Expected start date: 1st March 2025.

Duty Station: Hawassa with frequent travel to project areas.

Contract Duration: One year with the possibility of extension based on performance and budget availability.

How to Apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on January 12, 2025. Please submit your application only via: Smart Recruiters.

All information will be kept in the strictest confidentiality.

If your experience and skills match the position’s requirements, we will contact you to advise on the next steps in the recruitment process.

Working at SNV  

SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit form and contribute to an internal and global network of experts.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation, and more.

Vetting

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both nationally and internationally determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct“.

This Statement of Conduct adopts the definitions used in the Scheme.

SNV is an equal opportunities employer and female candidates are encouraged to apply.