Logistics Officer, Ethiopia North

Position:                            Logistics Officer

Reports to:                       Roving Area Manager

Supervision of:                Logistics Assistant

Duty station:                    Gondor

Generic responsibilities:

1. Organize all logistics process and ensure adherence with NRC policies, tools, handbooks, guidelines, and donor regulations.
2. Responsible for the effective management of the supply chain process by ensuring adherence to country and NRC regulations
3. Provide anti-corruption, transparency and cost-efficiency focus on all procurement processes
4. Provide training to project staff in logistics matters
5. Establish proper filing system of all logistics documents.
6. Implement internal controls and procedures for ensuring strict compliance with the NRC Mission’s Logistics Handbook and its standard operating procedures.
7. Prepare tender and provide support to tender opening committee
8. Development of holistic and needs based programmes, including cash-based interventions and marked based programmes
9. Provide technical support in market surveys and assessment at Area Office.
10. Prepare and develop status reports as required by management in weekly, bi-weekly, and monthly basis

Specific responsibilities 

Procurement

• Manage procurement activities at the support office that includes procurements requested from the area and field offices.
• Manage closed tenders and ensure it is complaint with NRC and donors’ regulations.
• Support area offices teams to carry out local market assessments
• Ensure daily verification of agresso procurement tracker and provide update to the Logistics Manager.
• Maintains an up-to-date electronic record of all correspondence related to purchase orders, requisitions, and Good Received Notes (GRN) and records.
• Support the tender opening committee (both online and manual processes) when it comes to preparing and mobilizing resources.
• Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies
• Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses.

Warehouse and Stock Management

• Provide support to the warehouse team and make sure systems and reporting is in place to allow effective storage and distribution of transit/centralized stock.
• Make sure stock management systems are implemented and all key staff know and adhere to policies.
• Support in monitoring projects stock levels and advice on appropriate stocking and replenishment to meet project demands.
• Oversee the stock management of items and ensure that minimum standards are enforced in the management; inventory and transportation.
• Ensure warehouse and stocks are secure, well managed and documented. Improve on and ensure accuracy of reporting and tracking database (Stock Report).
• Ensure regular rotation of stocks ensuring limited losses due to expiration/damage.
• Assist in the preparation of analysis and reports on inventory tracking, movements, etc. Analysis, reporting and follow up of such findings.
• Oversee routine physical stock counts, document discrepancies and report losses to the Roving Area Manager.
• Ensure receipt and reconciliation is done for all stocks which have been transferred from the warehouse to another NRC fields locations.

Assets

Assist the Country office logistics unit in;

• Ensuring a centralized assets register is maintained; ensure that all office and program assets are logged. For all assets maintain tracking system and ensure all assets are issued with unique NRC asset number/asset tag and are tracked.
• Ensuring assets and property are effectively managed, assets list is updated regularly, and assets are disposed of according to NRC/donor regulations. Ensure annual (or bi-annual) asset checks are completed; damage and losses are reported immediately.
• Ensuring donor reports for assets are timely completed and submitted to the Finance/Programme and other departments as appropriate.
• Ensuring appropriate and timely disposal of assets as necessary according to NRC/donor standards and regulations.

Transport & Fleet

• Assist the country office logistics unit in ensuring management of fleet is in line with NRC standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to.
• Support the country office logistics unit in ensuring transport services are cost efficient and reliable. Ensure the efficient coordination timely delivery of supplies to projects.

Professional competencies:

• BA Degree in Logistics and Supply Chain Management or similar
• Minimum of 3 years’ experience from working as a logistician in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and spoken

Context/ Specific skills, knowledge, and experience: 

• Willing to travel to remote areas, ability to work flexibly including weekends
• Willingness to travel and work in rural locations and live in basic conditions.

Behavioral competencies:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect.