JOB TITLE: Logistics Officer
TYPE OF CONTRACT: Fixed Term, NOA
UNIT/DIVISION: Supply Chain Unit
DUTY STATION (City, Country): Diredewa, Ethiopia
REPORTING LINE: Head of Logistics
Job Description
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is based in the Diredewa sub-office and the jobholder typically reports to the Head of the Logistics Unit or the designate. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.
JOB PURPOSE
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.
KEY ACCOUNTABILITIES (not all-inclusive)
- Establish reports based on logistics movements and distribute them according to requirements
- Define logistics strategy within the WFP policies and procedures and ensure effective integration of logistics operations
- Advise on logistics management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy
- Organise, lead and participate in regional/National logistics meetings including the local transport committee
- Manage logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargo
- Identify, mobilise resources, implement and report on special logistics operations
- Ensure the integrity of transport information, including commodity tracking in WFP standard systems
- Prepare and maintain transport information for reporting purposes
- Assess offers for transport and prepare submission to the local transport committee
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained
- Ensure effective commodity management and quality control
- Ensure WFP warehouses are managed in accordance to WFP guidelines
- Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews
- Ensure that all staff are adequately trained, and identify any additional training needs to achieve high working standards
- Coordinate and provide logistics support to on-going air, land, sea, or rail operations in the area
- Coordinate logistics operations with other organisations in the area
- Support logistics staff in other offices
- Supervise staff as required
- Perform other related duties as assigned
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related fields, or First University degree with additional years of related work experience and/or training/courses.
Experience: At least one year of senior professional experience in one or more in logistics, warehouse management, and supply chain areas. Proficiency in Windows (MS Word, MS Excel) and some transport tracking system experience.
Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Management | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
DEADLINE FOR APPLICATIONS
31 January 2023 (Open to Ethiopian National Only)
This position is open to all qualified candidates. Female applicants and people with disability are especially encouraged to apply.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.