Logistics Officer

Location: Addis Ababa, Ethiopia

Organization: Partnership for Pastoralist Development Association (PAPDA)

Deadline: January 7, 2026

Job Description

1.     Job information

• Job title:   Logistics Officer
• Department:  Operation
• Report to : Operation Coordinator

2.     Job Summary

The Logistics Officer is responsible for efficiently planning and organizing monthly activities, ensuring timely execution, and promoting a positive work environment. He/she is responsible for coordinating and managing all aspects of logistics and supply chain operations to support the efficient and effective delivery of programs and project supplies. He/she is required to have strong organizational skills, attention to detail, and the ability to work collaboratively with internal and external stakeholders to ensure timely delivery of goods and services.

3.     Duties and Responsibilities

Planning

   Personal Planning

·         Develop yearly, quarterly and monthly activity plans and upload them on time.

·         Prepare monthly activity report in the last week of every month before salary is effected.

 Development Planning

·         Develop a marketing assessment plan for logistic services at head and field offices.

·         Develop and maintain logistics service procurement plans, schedules, and budgets in collaboration with the operation team.

·         Develop contingency plans for emergency response situations, including natural disasters, conflict, or other disruptions to logistics operations.

 

       Implementation

 Purchase Process

·          Ensure compliance with organizational logistics SOPs and checklists.

·         Ensure that all logistic service purchases are done according to the procurement cycle.

Receiving Purchased Items

·         Manage and check whether the shipment is qualified according to the specification order and quantity.

·         Prepare Good Receiving Note (GRN) for all the received items.

Transportation and Distribution

·         Prepare dispatch notes for issuing materials.

·         Liaise with transportation providers, customs authorities, and other relevant stakeholders to facilitate the smooth movement of goods across borders and checkpoints.

·         Monitor the performance of transportation providers, ensuring compliance with contractual agreements and service level requirements.

·         Coordinate transportation of goods and materials to project sites, ensuring timely delivery and cost-effective routing.

Asset Management

·         Maintain accurate records of fixed assets, equipment, and vehicles, including acquisition, depreciation, maintenance, and disposal.

·         Conduct regular inspections and preventive maintenance activities to ensure the functionality and safety of assets, coordinating repairs and servicing as needed.

Compliance and Documentation

·         Ensure compliance with regulatory requirements, import/export regulations, and donor procurement guidelines related to logistics and supply chain activities.

·         Prepare and maintain documentation related to logistics operations, including shipping documents, customs clearance forms, and inventory reports, ensuring accuracy and completeness.

 Emergency Response

·         Coordinate with internal and external partners to mobilize resources, transport aid supplies, and support relief efforts in affected areas as needed.

·         Predispose emergency items to areas where disaster is imminent.

 ERP Implementation

·         Actively participate in the training, implementation and integration of the ERP system into daily operations.

Capacity Building

·         Actively engage in self-capacity-building initiatives.

·         Pursue pre-requisite certifications mandated by the organization to support ongoing professional development and organizational transformation.

Other Responsibilities

Carry out other activities given by the Operation coordinator.

Qualifications

●        A degree in Logistics or Business Administration,

●        Experience: Proven experience in the NGO sector in managing logistics or supply chain management through supply chain planning and coordination of transportation and distribution for more than 5 years.

●        Requirements: Good organizational and planning skills for efficiently handling logistics operations, ensuring timely delivery and optimal resource utilization.

●        Employment Type: Contract

●        Place of Work: Addis Ababa

 

How to Apply

Interested and qualified applicants can apply through: >>https://papda.odoo.com/jobs/logistics-officer-2026-282, Until the deadline till January 7, 2026.