Logistics Officer

Job Description

TITLE: Logistics Officer
PROGRAM: USAID/Ethiopia Lowlands Health Activity (USAID/E LHA)
REPORTS TO: Operations/Logistics Manager
JOB STATION: Addis Ababa, Ethiopia

COMPANY SUMMARY

EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potential. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.

JOB SUMMARY

The Logistics Officer is responsible for providing administrative and logistical support for USAID/E LHA staff. The Logistics Officer will assist the smooth operation of USAID/E LHA in the areas of travel arrangement, and vehicle management including rental vehicle assignment and monitoring, property management & printing order follow-up.

ESSENTIAL FUNCTIONS

• The Logistics Officer will also be responsible for other functions such as:
• Supervise and support Drivers and Liaison Officers in providing guidance and supervision, completing their performance, and supporting them in planning their annual leave
• Experience in managing rental vehicles including vehicle performance as related to fuel claims
• Overseas technical upkeep of office vehicles and purchase of spare parts as applicable
• Support international travel arrangements of EngenderHealth including visa processing, hotel arrangements, airport picks etc.
• Ensure fleet inventory, vehicle, and driver data files, registration, annual inspection and documentation of import/export/transfer of fleet assets, accident management, and insurance matters as well as transport documentation are kept properly
• Manage timely replenishment of project fuel coupons in due time
• Monitor economic cost of fuel (KPI indicators) oil and vehicle maintenance and liaise with the vehicle rental and maintenance companies and garages as needed
• Support the Operations/Logistics Manager on timely renewal of operations unit contracts and agreements
• Support the Operations/Logistics Manager with procurement, project inventory management, physical inventory count and inventory report preparation
• Ensure that accident and insurance claims are properly handled; insurance benefits are properly negotiated
• Follow up all fleet assets are serviced, maintained, and cleaned according to fleet management procedures of EngenderHealth
• Support with fiscal inventory management
• Handle booking meetings, trainings, workshops, and conferences and handling scheduling and providing logistical support
• Provide other related support as requested by the immediate supervisor

REQUIREMENTS

• Must possess the following requirements with or without reasonable accommodation:
• Bachelor’s degree, or other equivalent degrees in Accounting, Management, Fleet Administration or related field
• 5 years progressively experience in Logistics related support services requiring strong understanding of subject specific rules and procedures
• Ability to work under pressure and deal with competing priorities
• Experience in organizing and managing USAID funded project logistical works.
• Good computer skills
• Must be willing to travel frequently to project activity project sites
• Ability to maintain strict confidentiality of sensitive company information

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation
• Ability to work under pressure and to meet tight deadlines, with minimum supervision
• Good interpersonal skills, be respectful
• Be honest and trustworthy

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Excellent communication and writing skills
• Strong interpersonal, written, and oral communication skills

Disclaimer

The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state, and local laws.

EngenderHealth complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates, and partners, and the design and implementation of programs and activities.