Logistics Manager – Afar Project

The main purpose of the Position

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project

Accountabilities

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers to identify and give a response to the needs of the targeted population.
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:
  • Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
  • WHS: implementation of water, health and sanitation activities
  • Supply: implementation and maintenance of an appropriate supply chain for the project
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines

MSF Section/Context-Specific Accountabilities

General

• The logistic manager will ensure that supply processes as outlined in the supply guidelines are strictly followed avoiding raptures of essential items that could hinder day to day running of the project.
• Collaboration with the construction manager for smooth integration with the Dubti general hospital (DGH). The log manager will work closely with the the project coordinator to see that the key logistics positions not in structure of the MoH are incorporated in the intergaration final document.
• Logistic manage monitoring in the project ensuring proper utilisation and defined in the annual review (ARO) 2026. The logistic manager will be the focal point for the logistic project needs definition and presentation of the in annual budget review and planning.
• Carbon emission reduction in the project. The log manager will work together with EH manager to ensure carbon footprint redcution proposing solutions through the green initiative program.
• Conducting a Bi-monthly review of logistics basics and working closely with the logistics team to improve areas identified in the logistics basics review.
• Support rehabilitaiton works in the outreach location ensuring quality work and proper utilization of MSF resources
• Updating Wefin and monthly forecast in collaboration with the Finance Manager

Education:

Essential Bachelor’s degree in any of the following engineering areas:

• Electrical engineering,
• Electro-Mechanical/Mechanical engineering,
• Computer & electronics engineering,
• Civil engineering
• Logistics Management

Experience:

• Essential at least (3) three years of proven working experience in logistics related activities at managerial level.OR
• Essential 5 years’ experience in logistics supervisor or equivalent position
• Technical proficiencies: Hospital premises management, strong fleet management skills, supply chain & stock management, and facilities maintenance
• Desirable previous experience with NGOs or MSF and working experience in developing countries.
• Essential English language Fluent and any other local languages are an asset.
• IT skills: Word, excel, Power point, outlook.
• Essential Transversal competencies:
  • Teamwork and Cooperation
  • Behavioral Flexibility
  • Results and Quality Orientation
  • People Management & Development