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JOB TITLE: Logistics Associate (Cash Based Transfers (CBT) & Markets)
Contract Type/Grade: Service Contract L6
UNIT/DIVISION: Supply Chain/Logistics
DUTY STATION (City, Country): Bahirdar, Ethiopia
Job Description
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In Ethiopia, WFP is currently assisting more than 2.5 million vulnerable people in various regions in the country each month with relief in-kind food or cash assistance.
CASH-BASED PROGRAMMING:
The Cash Based Transfers (CBT) interventions continue to be effective instruments to address immediate and transitional needs of vulnerable populations during crisis and emergencies. In Ethiopia, CBTs implemented by the different humanitarian actors have reached and addressed the needs of affected populations in response to different emergencies since early 2000s.
CBTs can reduce protection risks, facilitate solutions and improve efficiency and effectiveness in programme delivery. They can also have a multiplier effect in the local economies, contributing to foster positive relations and adaptation within communities, which directly feed into the Sustainable Development Goals. In this sense, CBTs interventions by WFP in Ethiopia are expected to be explored and further expanded.
ORGANIZATIONAL CONTEXT
This job is found in Bahirdar, WFP Office.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
JOB PURPOSE
Reporting to the Logistics officer in the AO/SO, the post holder will be required to contribute the Ethiopia country office (including field) supply chain Cash-Based Transfers implementation, planning, markets and retail operations, including implementation of practical and integrated supply chain optimization approaches to ensure the added value to the implementation of CBT programs in the country.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Contribute to the development of the Market Development Activities (MDAs) together with the SC CBT focal points and other stakeholders in the CO and SO
2. Lead implementation of the agreed MDAs at the field level, including capacity building for the retailers and other market actors
3. Facilitate and lead potential linkages between the supply chain actors – from source to retailer shop – to ensure best values for entitlements of WFP CBT beneficiaries in the respective locations. Keep records and communicate progress on these activities as needed.
4. Keep close collaboration and good relationship with stakeholders from government and partners at field level
5. Facilitate and lead onboarding of newly contracted retailers. Keep proper records of retailer contract status at AO level and share regular updates on contractual status of retailers with respective FP in the CO
6. Conduct regular (unannounced) visits to contracted retailers and meet beneficiaries at markets in connection to shop performance and provide feedback to Supply Chain CBT at CO
7. Coordinate and participate in the regular retailer performance monitoring exercise with M&E
8. Monitor regional market performance and report monthly on retail KPIs as needed
9. Coordinate with Market monitoring teams from the WFP and/or partners to resolve retailer’s performance issues
10. Where applicable, deliver SCOPE* equipment to the service points and be responsible for withdrawing equipment and returning it to IT SCOPE CO/SO/FO when service point is no longer on WFP contract.
11. Assist Supply Chain CBT in increasing the number of contracted shops: in analysing the beneficiaries/shop situation in the respective area of responsibility, targeting the areas where competition is needed, assisting in the follow-up of target.
12. Undertake micro retailer capacity assessments
13. Where applicable, work on daily basis with retailers, perform the reconciliation of commodities and invoices.;
14. Process invoices at field level, respond to retailers’ queries, assist in the monitoring of retail payments and provide ad-hoc reports
15. Where applicable, certify retailer invoices against the appropriate supporting documentation.
16. Provide CBT updates, data and reports for the retail landscape in the region upon request.
17. Assist in the preparation of standard operating procedures for SC CBT
18. Ensure the safeguard of internal control systems are functioning and that all relevant records are maintained.
19. Perform other duties, as required by the supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education: First university degree, preferably in Supply Chain Management, Economics, Business Administration, Logistics, or other related fields, or Secondary school/non-degree Education complemented by related training/courses and additional years of relevant work experience.
Experience: Minimum 6 years and more of working experience in relevant field. Background in projects with financial management or Retail chains business and/or Supply Chain roles in market-based programming is desirable. Technical skills using analytics applications
Languages: Fluency in both spoken and written English is required. Knowledge of Amharic Language is required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience in retail and/or Supply Chain management
- Experience in market assessment and intelligence,
- Experience is managing contracts and suppliers
- Experience in KPIs management and reporting
- Experience in data analytics and visualization dashboards
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Mgmt | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
DEADLINE FOR APPLICATIONS
16 November 2022
- This position is open to all qualified candidates. Female applicants and people with disability are especially encouraged to apply.
- WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
- WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment