WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
Position Title: Logistics Assistant (Fuel)
Contract Type/Grade: Service Contract Level 5
Number of position/s: 4 positions
Duty Station: Multiple duty station – Adama, Semera, Assosa and Gambella
Duration: One year with a possibility of extension
Job Description
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is found in duty stations of Adama, Semera, Assosa and Gambella. Job holders report to the Logistics Officer, a Head of Unit, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
Under the supervision of the Fuel Logistics Officer, the role of the Logistics Assistant will include execution of routine operations support around fuel service stations leased by WFP in accurately dispensing fuel and recording transactions in fuel tracking sheets, approved vouchers and posting daily inventory reports on the FMS. In this role, the Fuel Logisticians will also issue fuel to WFP fleet trucks, light vehicles, and generators by ensuring optimum accuracy and high quality of all deliverables in various field offices across the country. Working effectively in a team environment, coordinating problem resolution, and implementing process improvement is critical to this role.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Keep accurate records of all receipts and issues of fuel products on a daily, weekly and monthly basis.
2. Compile daily, weekly, and monthly fuel balance sheets into Fleet Management System.
3. Ensure safety procedures are followed in operating the fuel dispensing equipment.
4. Ensure that received fuels from the supplier are checked for contamination and maintain valid certificates.
5. Ensure fuel is issued only to authorized personnel/equipment in accordance with WFP regulations.
6. Report all anomalies in fuel consumption to the supervisor immediately.
7. Check collation and data entry of information into required databases.
8. Review and analyze database records on a weekly and monthly basis for discrepancies.
9. Ensure that environmental policies at the fuel point are adhered to.
10. Ensure that the proper PPE is utilized during the respective operations.
11. Any other duties as required.
OTHER SPECIFIC JOB ACCOUNTABILITIES
- The Logistics Assistant, customs will be responsible for duties which include preparation of necessary clearance documentations and letters for all incoming consignments for bulk, break-bulk and containerized cargoes through the various ports and overland corridors, while also liaising with the nominated clearing and forwarding agents for cargo clearance.
- The Logistics Assistant, operations role involves among other responsibilities, supporting and engaging in supply chain planning for transportation through facilitation of timely delivery of food and Non-Food Items to the Final Delivery Points inside the country, as well as uplifting of cargoes from ports to the various hubs in the country in an efficient and cost – effective manner.
- The positions of Logistics Assistant information management is that which involves but not limited to acting as focal point for collecting, analyzing and disseminating operational logistics information, in close coordination with other supply chain functions. She/he will be required to prepare periodically, operational overview, briefings, and snapshots on the overall logistics operations. The incumbents will be required to produce products / reports such as situation updates, bulletins, infographic snapshots e.t.c.
- The positions of Logistics Assistant for Service Provision will continue to support the bilateral service provision initiative and strengthen capacity as provided for the CSP under activity 7 and in close collaboration with the Government of Ethiopia. As part of the long-standing capacity strengthening intervention that integrates the core pathways of country capacity strengthening strategic frameworks, the incumbents will also work closely with the government counterpart on the Food Management Improvement Project (FMIP).
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education or First university degree, preferably in Supply Chain Management, Economics, Business Administration, Logistics, or other related fields.
Experience: Secondary school education completion with a minimum of 5 years of working experience OR a Bachelor’s Degree with 3 years of work experience.
Language: Fluency in both oral and written communication in English and Amharic. Other languages are an added asset.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. |
| Planning, Project & Resource Management | Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. |
| Information Management & Reporting |
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. |
| Market Analysis, Contracting and Operational Execution | Ability to collect and collate necessary information to enable WFP to make informed operational decisions. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
DEADLINE FOR APPLICATIONS: 4 November 2022
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.