Location: Gambella, Ethiopia
Company: Plan International
Job Description
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
role PURPOSE
The position holder will be responsible to serve as the first point of contact for Plan International Ethiopia who is responsible to provide front desk reception, Administrative Service, Air ticket service, visitors support and admin petty cash for the organization.
Accountabilities and MAIN WORK ACTIVITIES
Stock Management (50%)
Store items on the right shelves, right location
- Stock is tidy and organized as per procedures
- Sign stock in and out document
- Filing and documentation stock records
- Ensure warehouse area is clean and tidy
- Record movement of stuff in/out warehouse
- Check on fire safety records / protocol
- Alert on store issues (capacity overload, product, issues)
- Manage store keys
- Update documents (Bin card, Stock card, stock register)
- Report on stock data on a regular basis / make stock data available
- Administer disposal upon approval
- Ready stock for inventory and support
Asset Management (35%)
Receipt
- Physical asset receipt in quality and quantity
- Asset tagging
- Asset recording
- Manage Receipt documentation
- Report and manage receipt discrepancies
Monitoring
- Ensure appropriate and traceable filing of documentation
- Update of assister register
- Execute maintenance according to schedule
- Ensure appropriate allocation and identification of assets to individuals
- Support Program/Emergency Response Areas in asset management
Control
- Support inventory count- ready physical asset for counting
- Prepare list of assets + owner + location
- Provide asset status
- Report on asset status
- Escalate assets issues
Lifecycle management
- Execute disposal / transfer
- Ensure administrative documentation is in place at disposal / transfer
Reporting (15%)
- Providing monthly, quarterly, semi-annually and yearly reports on Stock & Asset.
- Others tasks can be assigned by the supervisors as required
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
- Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential
- Minimum required qualification: Bachelor degree or Diploma in Logistics and Supply Chain Management, or Management or other related fields.
- Minimum of three years of relevant experience
- Training/experience in working with administrative systems and processes;
- Short term technical training and Creative or analytical thinking;
- good communication skills;
- ability to follow instructions accurately and meet deadlines
Qualifications / experience desirable
- Proficiency in relevant software applications such as Microsoft Office Suite (Word, Excel and Power Point, etc.) and other applications like SAP, ERP
- Data-entry experience and aptitude.; ability to analyse and report on bulk information
Languages required
- Fluency in English language is essential
Location: Gambella
Type of Role: Supply Chain and Admin
Reports to: Logistics Officer- Warehouse and Asset
Grade: B2
Closing Date: 07 December 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.