Categories: Vacancies, August 2026

Logistics Assistant

Location: Addis Ababa

Organization: UNOPS

Deadline: January 14, 2025

Job Description

Logistics Assistant -(Open to Internal Candidates only)

Background Information – Job-specific

UNOPS Horn of Africa Multi Country Office is recruiting for this position: Logistics Assistant based in Addis Ababa, Ethiopia.

Established in 2009, Ethiopia Multi-country office, now referred to as the Horn of Africa Multi-Country Office (HAMCO) manages a growing portfolio of engagements, including associated strategic and operational risks within the region. The HAMCO sub-region currently consists of an established Operation Centre in Addis Ababa which manages a portfolio of engagements in four (4) Horn of Africa countries (Ethiopia, Djibouti, Sudan and South Sudan). HAMCO focuses on Infrastructure, Procurement, Project Management, HR and Transactional Services, and Fund Management services across a wide range of sectors including Health, Education, Agriculture, Resilient infrastructure, among others. Our goal is to support countries, help people in need and enable our partners through delivering on our mandate of infrastructure, procurement and project management in the countries in the Horn of Africa.

The UNOPS Horn of Africa Multi-Country Office is experiencing significant growth in both projects and staff, which has led to an expansion of the fleet. This growth necessitates improved management to ensure efficiency. Currently, the office operates a fleet of vehicles and trucks, all of which require daily follow-up and proper management. To address this need, a Logistics Assistant is required to effectively manage the fleet and ensure smooth operations.

Functional Responsibilities

The Logistics Assistant reports to the Support Services Manager and is responsible for the below listed duties and responsibilities.

Summary of duties

Vehicle Maintenance Coordination: Assisting in scheduling and tracking routine maintenance and repairs for fleet vehicles, ensuring they are safe and operational. This includes managing service records and coordinating with service providers.
Fleet Documentation: Maintaining accurate records for each vehicle in the fleet, including registration, insurance, inspection schedules, and maintenance history.
Logistics Support: Assisting in coordinating the scheduling of vehicles for various transportation tasks, ensuring that vehicles are available when needed and that routes are optimized.
Driver Coordination: Communicating with drivers to ensure they have the necessary equipment and information for their tasks. This may also include handling driver schedules, monitoring driving behavior, and ensuring compliance with safety regulations.
Cost Management: Helping monitor and manage the costs associated with the fleet, including fuel usage, maintenance, and repairs. The assistant may also track expenses and provide reports on fleet operations.
Fleet Reporting: Preparing reports on fleet performance, including fuel efficiency, mileage, and downtime.

Description of duties

Provision of effective transportation service to UNOPS Staff and coordinate the daily vehicle booking for different official purposes.
Coordination of fleet and transport arrangements at Country Office level.
Coordinate and process travel requests as required.
Ensure that the vehicle is always well maintained, fuelled and roadworthy
Manage driver log, regular service maintenance, insurance and monitoring of consumption.
Follow up on mileage for appropriate service, take vehicle for inspections and repairs
Ensure proper use of logbook, monitor fuel consumption
Monitor and follow up on renewal of insurance for vehicles and annual inspection
Prompt reporting and investigation of vehicle accidents, damage, and any issue with the vehicle in a timely manner.
Manage and coordinate transport related tasks including drivers daily, weekly and monthly schedules, leave plan and weekend duty roster etc.
Ensure third party insurance coverage and security of UNOPS vehicles, equipment etc.
Prepare and update vehicle history record, maintenance record, fuel consumption report, vehicle insurance report, vehicle condition report and vehicle accident report on monthly basis
Work on timely preparation and submission of periodic vehicle reports.
Carry out other related duties as required.

Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

Briefing/debriefing of staff members on issues relating to area of fleet management
Coordinates regular refresher trainings for the drivers with the relevant units;
Facilitates core and mandatory training activities for the drivers.

Impacts of results
The key results directly affect the overall efficiency of the relevant business unit/s and project activities in fleet management, ensuring efficiency of UNOPS’ vehicles.

Effective fleet management contributes to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Education	Secondary School diploma is required. A First University Degree (Bachelor´s) or Diploma in Logistics, Management, Administration, Facilities Management or any other relevant field will be an asset and may substitute some of the required years of experience.
Experience	A minimum of four (4) years (or less depending on academic credentials) of relevant working experience in logistics, fleet management, or facilities management. Knowledge of the UN system and familiarity with UNOPS procedure is an added advantage.
Language	Fluency in written, reading and oral English is required. Fluency in written, reading and oral in the local language (Amharic) is required. Knowledge of another UN language is an advantage