Logistics Assistant

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its institutional strength with a special focus on the enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for the Logistics Assistant position who meet the following requirements.

Required number: One

Reports to: Head, Election Logistics

Duty station: NEBE Headquarters, Addis Ababa

Duration: Permanent

Salary: As per the organization’s salary scale (Competitive)

Job Summary

Logistics Assistant is responsible for supporting the department head in logistics-related functions and office management.

Duties and responsibilities

• Under the supervision of his immediate supervisor, receives election materials and handles them in good condition.
• Assist with activities during the packing and dispatching of election materials.
• Responsible for maintaining cleanliness and ensuring the proper appearance of both the interior and exterior of the warehouse.
• Should adhere to safety procedures and ensure effective mitigation of potential hazards.
• Based on the direction of his immediate supervisor, updates the receipt and issue of materials (Compute Available Balance).
• Perform various clerical duties, such as data input, filing, and mailing.
• Process payments and other administrative documents.
• Manage and maintain office supplies, equipment, and facilities.
• Maintain accurate and up-to-date records of inventory, shipments, and other logistics activities.
• Utilize logistics management software to track shipments and prepare data for reports on stock status and movement.
• Communicate with suppliers, customers, and internal teams to resolve issues and ensure smooth coordination.
• Collaborate with other departments, such as procurement, operation, and training, to align and meet with election objectives.
• Performs all other duties and responsibilities as directed by his immediate supervisor.

Specification:

Education and Work Experience:

• MA or BA degree in Supply Chain Management, Business Management, Transport Management, or any other related fields.
• 0 years for Masters or 3 years for BA In Supply Chain Management, Logistics, Fleet, and related job positions

Know-How (Skills) (Technical competencies):

• Proficiency in Microsoft Office Suite and logistics management software.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a focus on accuracy in documentation and record-keeping.
• Problem-solving skills and the ability to work well under pressure.
• Familiarity with logistics and supply chain processes and terminology.