Logistics and Procurement Officer | Shire
Location: Shire, Ethiopia
Organization: Samaritan’s Purse
Deadline: May 19, 2026
Job Description
JOB SUMMARY
The Logistics and Procurement Officer works closely with the Area Coordinator and field finance team to manage the procurement of all goods and services needed for the program. The role coordinates with the wider team to ensure that all procurement policies, procedures, and guidelines are properly implemented and followed. Additionally, the officer oversees all field-level logistics, ensuring that assets and resources are correctly managed, tracked, and regularly updated.
KEY RESPONSIBILITIES
- Ensure transparent, accountable, efficient, and cost effective procurement by meeting the six rights of supply (right price, time, quantity, quality, place, and source).
- Fully understand and apply the SP Procurement Policy, SP Ethiopia FOG, and all related procedures.
- Manage procurement processes, including maintaining procurement and vendor databases, tracking contracts and framework agreements, and coordinating with the Country Office on international orders.
- Work with Logistics and Fleet teams to arrange transport for nationally procured and imported materials.
- Complete procurement transactions, process payments, and prepare all required electronic documentation in line with SP standards.
- Confirm delivery of items to the warehouse, ensure Goods Received Notes are issued, and oversee proper dispatch and handover to projects or individuals.
- Scan and submit finalized procurement documents to Finance in a timely manner.
- Conduct regular supplier vetting, maintain updated supplier files, and ensure proper approvals and documentation of supplier background, capacity, and integrity.
- Provide warehouse and logistics staff with documentation for newly procured fixed assets.
- Supply accurate procurement data to management to support operational planning and program development.
- Maintain organized procurement files, vendor records, and procurement history while ensuring ethical conduct and adherence to SP procurement standards.
- Support the Procurement Manager in developing and improving internal supply chain procedures, forms, tools, and emergency preparedness systems.
- Establish effective order and delivery management systems to ensure timely procurement and distribution of program supplies.
- Stay informed on relevant local and national laws and ensure organizational compliance.
- Provide fixed asset information to the Country Office Warehouse and Inventory Officer for proper registration in the SP database.
- Manage vendor contracts and maintain strong supplier relationships, ensuring deliverables are met and concerns are addressed promptly.
- Provide onsite and remote support to field procurement teams and facilitate payments at field and country office levels.
- Assist program teams with procurement planning as needed.
- Support the preparation and amendment of contracts when required.
- Submit weekly and monthly procurement reports to the Program and Procurement Manager.
- Oversee fleet, asset, and resource tracking, updating, and management at the field level.
- Handle Other duties and responsibilities assigned.
EDUCATION / EXPERIENCE NEEDED
- BA degree in Procurement, supply chain management, purchasing management, Business management, Marketing management, or related field.
- 3 4 Years experience in a similar setup preferably in INGO/NGO.
LANGUAGE
- Proficiency in English and Amharic
- Knowledge of the regional language required
- Knowledge of any other national language is a plus
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritans Purses code of conduct and understand the principals of Samaritans Purses Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Demonstrates exceptional attention to detail, strong anticipation, and consistent follow through.
- Maintains the highest level of confidentiality regarding contracts, salaries, and all sensitive information.
- Upholds strong integrity, stewardship, and full commitment to SP values and ethical standards.
- Shows punctuality, reliability, and respect for organizational rules and procedures.
- Possesses a stable, proactive, and trustworthy character.
- Able to present complex information clearly, concisely, and in an engaging manner.
- Exhibits excellent interpersonal skills and works collaboratively as a humble, supportive team player.
- Highly organized with strong planning, documentation, and time management abilities.
- Capable of solving problems efficiently in a fast paced environment.
- Demonstrates strong analytical thinking and report writing skills.
- Self motivated, disciplined, and able to work independently with minimal supervision.
- Flexible and adaptable, willing to take on additional responsibilities when needed.
- Proficient in Microsoft Outlook, Word, and Excel, including formulas and formatting.
- Comfortable using various software tools relevant to procurement, logistics, and reporting.
- Able to perform numerical calculations involving percentages, proportions, discounts, interest, commissions, and basic algebra/geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
- May travel in country with exposure to communicable diseases, hot and humid weather conditions.
- Work in a security context that is fluid
SAFEGUARDING COMMITMENT
The employee is required to carry out his/her duties in accordance with Samaritans Purse Safeguarding policy and Code of conduct.
Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy
