Logistics and Procurement Coordinator

About Samaritan’s Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position:  1

Duration of Contract:  December 31,2023.

JOB SUMMARY

The Logistics Coordinator will ensure smooth functioning of procurement and logistics functions for programs and the AMhara sub-base  in SP Ethiopia. This role will include assisting Project Managers in the areas of material procurement, materials cost, and delivery of materials. Responsibility will include directing tasks, making sure materials procured comply with estimated costs and arrive on the job sites in accordance with estimated costs and project schedule.

KEY RESPONSIBILITIES

§  Process purchase orders for materials and subcontract labor, monitor procurement, shipping and delivery of materials for all solutions

§  Work with suppliers to know product availability and assure competitive pricing.

§  Prepare shipping documents (like invoice, purchase orders and bills of lading)

§  Maintain updated records of orders, supplies and vendors

§  Keep accurate and orderly records of all operations activities

§  Communicate current pricing and availability to Proposal Manager and Estimators.

§  Proactively manage project materials cost against estimated project costs to insure margin/profit objectives are met or exceeded.

§  Tracking of material deliveries, collection and storing of all shipping documents in a timely and cost effective manner

§  Assist estimators in applying accurate and current materials costs to estimates and change orders

§  Assist Project Managers and Accounting to insure accurate and timely invoicing and monitor procurement of materials for all solutions

§  Procure any necessary specialty technician tools as directed by management.

§  Responsible for Shipping, Tracking and Receiving of all project related materials.

§  Assist Project Managers in scheduling and coordinating with vendors and subcontractors of materials delivery

§  Keep the project team well informed of any changes or updates in material availability

§  Assist project team in developing and maintaining project process related documents as well as monitoring compliance of projects with established procedures

§  Communicate with and maintain positive relationships with customers, Project Managers, Sales Person, and the respective project team

§  Update project folders with all notes, technical documents and quotes as appropriate

§  Ensure all Company Fleet Vehicles are kept to safety standards, coordinate and schedule all scheduled maintenance and required service, includes insuring vehicles are clean and fueled at all times.

§  Maintain and track all field engineering test equipment and insure that all tools are returned for calibration on a regular schedule that complies with manufacturer, customer and RF Connect requirements.

§  Maintain the cleanliness and organization of the warehouse.

§  Continuous improvement through aggressive cost and process improvement is expected and required without sacrificing quality or technical or scope requirements

EDUCATION / EXPERIENCE NEEDED

§  Bachelor degree is Procurement and Supplies Management or related field

§  Minimum three yrs. of experience, preferably working with an international NGO

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.

·       Possesses strong organizational and problem-solving skills within a fast-paced environment.

·       Must be a self-starter, a leader, and internally driven to success and hard work.

·       Ability to be flexible and adaptable, taking on additional responsibilities as needed.

·       High level of integrity and stewardship.

·       Committed to the SP values and ethics.

·       Willingness to travel in and out of the field.

·       Knowledge of computer systems and its applications such as Word, Excel, and Outlook.

·       Excellent Verbal/written & oral communication skill in English.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

·       May travel in country with exposure to communicable diseases, hot and humid weather conditions.

·       Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.