Logistic Officer (Deadline: Nov 8, 2022)

ልጆች ባሉበት ሁሉ ምግብ ይኑር!

Let there be food wherever Children are!

Ethiopia School Meal Initiative (ESMI), is a local NGO, non-political and non-denominational organization working to advance holistic, integrated multi-sectorial school meal program in Ethiopia and to address the nutritional needs of school children. Our guiding philosophy upholds that in order to effectively ensure sustainable development, you must invest on school age children.

Job Purpose: The position is responsible to manage warehouse and asset management function in zonal, regional level and country office at higher level of standards in line with ESMI and institutional donors’ policy and procedures.  In addition, the position is required to provide technical support for field offices logistics team this include asset and stock management.

Main duties and responsibilities

• Coordinate the day-to-day zonal  office warehouse and asset management functions in line with ESMI’s warehouse policy and procedures
• Maintain high-level warehouse and asset management standards through developing excellence practices in receiving, issuing, identifying, dispatching, recording and reporting stock items as well as organization’s assets.
• Provide the technical oversight, and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to Update quarterly and share to the management  as per ESMI’s assets  management policy and procedures
• Ensure all organization’s assets are properly recorded and tagged as per ESMI’s and donor’s asset management policy
• Coordinate with area office staffs and organize monthly stock report, then review and   consolidate the report for management consumption.
• When necessary visit field offices and provide the required support including on job training for field storekeepers
• Ensure store standards in all field offices are in line with ESMI and donors requirement
• Ensure the efficient and compliant disposal of assets and work closely with all programme areas to manage the asset disposal process to completion.
• Create good working environment within the team and ensure team are motivated to perform their duty.
• Evaluate team performance as per HR tool- of ESMI.
• Ensure all stock records- bin and stock cards are updated timely and correctly
• Ensure for the compliance of minimum donor standards like; separate stock records per donor
• Coordinate with the procurement team, plan and organize warehouse space for upcoming supplies as per PO/contract delivery schedule
• Establish reorder level for consumable stocks/ supplies like; clearing materials, stationeries, IT machine tonners and fast moving spare parts and ensure supplies are restock before being stock out.
• Report immediately when discrepancies, theft or damaged inventors identified or suspected
• Check stores physical structure and report immediately when maintenance is required
• Ensure all store documents are properly used in all time
• Monitor sensitive or perishable supplies like fortified food items, medicine with due care and ensure proper store handling in placed and ensure medicines are issued within a reasonable shelf life
• Establish good checking system for arrived supplies involving relevant technical team
• Ensure all assets in are registered and tagged
• Maintain health and safety in the work place
• Plan, recruit and manage casual workers for loading and offloading supplies
• Ensure proper handover take place to coworker when you are away for leave or any reason.
• When required visit field offices and provide required supports including on job training for field office store keepers
• Maintains and stock database up-to-date and share to all relevant periodically
• Makes mandatory and periodic stock inventory
• Keeps bin and stock cards up to date
• Perform other duties assigned by your immediate supervisor

Reporting

• Produce monthly stock report and copy in relevant program  and support staff
• Produce quarterly asset verification report

Gender           

• Demonstrate understanding of ESMI’s Gender Equality and inclusion Strategy
• Contribute to ensuring that ESMI is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
•  Inclusion is key element of all project interventions

EDUCATION/TRAINING

• BA Degree in supply chain Management, business administration, or other related field

EXPERIENCE:

• 4 years of relevant work experience.

TECHNICAL AND OTHER SKILLS

• Excellent communication and interpersonal skills;
• Willingness to work under pressure;
• Ability to multi-task
• Excellent communication and reporting skill
• Good interpersonal and ability to communicate information accurately;
• Excellent knowledge of basic computer applications
• Minimum 4 years of related experience with warehouse and material management at senior level

Competencies

Team work: work with colleagues in a team manner and contribute to the team so as to achieve the goal

Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity

Communication: Actively communicate with the team

Values diversity sees it as a source of competitive strength