Deadline: Apr 22, 2024
Job Description
- Assist supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels
- Assist the procurement process in accordance with MTI policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated
- Assist the implementation of procurement process, including submitting and collecting quotations, in accordance with MTI and donor policies
- Track vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
- Assist in annual procurement planning
- Track all organization equipment and assets in accordance with MTI and donor requirements
- Conduct occasional monitoring of inventory and assets to verify condition and proper use of property
- Ensure proper branding on all items in accordance with MTI and donor requirements
- Assist in planning of office management needs including purchasing of office supplies
- Conduct local market surveys to gain a full knowledge of the availability and price of local items
- Collaborate with IT Officer to meet technology needs of organization
- Support safety and security tasks as delegated
- Develop and maintain a database of suppliers of goods and services
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding
- Other duties as assigned
PHYSICAL CONDITIONS
This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Diversity, Equity and Inclusion Policies.
Safeguarding & Code of Conduct
Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Department: Support Service
Team: Logistics
Report to (position): Logistics Officer
Work Days & Hours: Monday-Saturday 48h/week
Job Requirements
- Diploma in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration, or related field is required
- Professional certification preferred
- Minimum 1 years of procurement and logistics experience
- Experience with donor asset and procurement specific procedures is an added advantage
- Knowledge of supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
- Fairly skilled at using ERP systems to manage inventory logistics
- Good interpersonal, influencing and negotiation skills
- Skilled in communication
- Good computer skills including word processing, spreadsheets, and databases
- A good command of both written and spoken English and Amharic
- Ability to act with integrity and ensure security and appropriate use of assets
- Ability to complete complex tasks with a high degree of autonomy and responsibility
- Highly organized with good quantitative ability
- Ability to maintain detailed records with high accuracy
- Ability to support MTI Calling and adhere to the MTI Code of Conduct
How to Apply
Fill out the mandatory application form using the following link: Online Application Form and make sure you receive an automatic response acknowledging receipt of your application which means your application was successful.
Send your CV and application letter to: ethiopiarecruitment@medicalteams.org clearly mark “ Logistic Assistant ” in the subject line
Only candidates who only fill the online application form and send CV together with Application letter only will be considered for candidacy.
All applications must be submitted on or before 22 April 2024. Only shortlisted applicants will be contacted for further assessment.
“We are an equal employment opportunity organization dedicated to our core values of Accountability, Courageous, Tenacious, Selfless and Not alone.”
Qualified women are highly encouraged to apply.