Categories: Vacancies, April 2026

Junior Financial Management and Administrative Specialist

Location: Addis Ababa, Ethiopia

Deadline: December 4, 2024

Job Description

GIZ- External #140/2024

BMM

Duty Station: Addis Ababa

Contract end date: 30.09.2025

Brief description of the project/ unit

The objective of the Better Migration Management III (BMM III) Programme is to improve the human-rights based management of safe, orderly and regular migration and to support competent/national authorities addressing the trafficking in human beings and the smuggling of migrants within and from the Horn of Africa.

The BMM III programme has three components:

Migration governance.
Effective institutions to address trafficking and smuggling
Protection.

The Programme is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and co-financed by the European Commission and will be implemented from October 2022 to September 2025. The implementation is facilitated through an Implementing Partnership consisting of IOM, UNODC, CIVIPOL, British Council, and the lead agency GIZ. The Programme’s intervention partner countries are in the Horn of Africa region: Djibouti, Eritrea, Ethiopia, Kenya, Somalia, and Uganda.

A. Responsibilities

Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors, ensuring registration and maintaining a high standard in the reception area;
Responsible for flight and event organizing for the BMM programme;
Responsible for the administrative processes and follow up involved in flight bookings; and
Assisting with filing documents in reference files in line with GIZ’s filing rules.

B. Tasks

Answers and accepts messages and/or forwards them timely and accurately;
Register, documents, and organises incoming and outgoing correspondence (including without limitation fax, general emails, packages, and personally delivered messages;
Travel management for BMM staff and partners, this includes:
- Booking domestic and international flight tickets and ensuring all documentation is in place;
- Arranging transport services either with BMM vehicles or taxis service providers;
- Follow up of settlement of flight tickets by collecting boarding passes and compiling as well as preparing documentation for settlement process in coordination with Finance team for payment in coordination; and
Handling the program Winpaccs Bank book
Follow-up the logbook and recording of the fuel consumption on FMS

About You

Qualifications

Degree or similar qualification on business administration or related field from a recognised college;
At least 2 year’s professional experience in a comparable position;
Very good spoken and written English and
Knowledge of GIZ P+R is advantageous

Other knowledge, additional competencies

Excellent working knowledge of ITC technologies (related software (word, excel, PowerPoint), phone, fax, email, the internet) and computer applications (e.g. MS Office);
Good self-organizational skill;
Ability to work structured and maintain the overview in a complex environment;
Ability to work independently and as part of a team;
Ability to work under time pressure;
Discipline and punctuality;
Meeting guests and visitors with a friendly demeanour; and
Maintaining confidentiality and observing data protection and associated guidelines where appropriate.

Required Skills

Customer Relationship Management (CRM)
Communication

Desired Skills

Customer Relationship Management (CRM)
Technical and non-technical communication

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their recent CV via Email: hreth@giz.de

Please make sure you mention the vacancy number and position title “Junior Financial Management and Administrative Specialist #140/2024 and Your name in the subject line of your email application. Applications without vacancy numbers in subject lines might be disqualified.

Only short-listed candidates will be contacted.

Please refer to our brochure to learn more about GIZ’s attractive benefits package.

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