Junior Finance Officer

Job Description

EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potential. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights

EngenderHealth invites interested and well-qualified candidates to apply for the Junior Finance Officer (JFO) position for the REACH project at the duty station of Yabello, Oromia region.

JOB SUMMARY
The Junior Finance and Administration Officer (JFO) will be responsible for ensuring the proper implementation of financial system at the field level as per the standard operating procedures of EngenderHealth. The position holder will be also overseeing the overall office administration of the field office. Under the supervision of the Regional Team Leader, JFO will be responsible for maintaining the project cash transactions and financial records.

ESSENTIAL FUNCTIONS

• Ensures financial policies, procedures, and systems are properly implemented and maintained at the field office.
• Ensures that all financial transactions are compliant with local laws, donor regulations, and internal policies.
• Handles petty cash imprest account for the region as required including timely replenishment.
• Prepares petty cash payment vouchers, obtains approval, and effect payment.
• Coordinates per diem and other workshop/training-related payments.
• Responsible for the quarterly financial report preparation, secure central office approval and submit to the government.
• Records transactions into Quick books accounting software.
• Assists Regional Team Leaders in preparation of annual budgets and tracking budget vs actuals.
• Maintains proper filing system for financial documents.
• Prepares and pays income and withholding taxes timely.
• Follows up and ensure that travel and work advances are settled on time/as per the requirement of EngenderHealth’s operations standards and bring to the attention of the finance and admin officer any deviation from the standards.
• Maintains petty cash and cash register book.
• Responsible for managing warehouse and properties of the field office.
• Ensures that store paperwork is properly completed and maintained (e.g., delivery notes, stock cards, goods receiving notes etc.).
• Link with central office grants and contracts unit for any support required to link with local sub grantees.
• Prepares monthly expense report for the Central Office.
• Liaises with banks to process CPO’s, drafts, collects bank statements and other documents as required/delegated.
• Works closely with Roving Finance Officer in budget and report preparation.
• Updates the Roving Finance Officer regularly with the status of the regional office bank balance.
• Ensures completeness of financial documents for proper expense authorization.
• Assists in the coordination of year-end audit.
• Performs other related tasks as assigned by the supervisor.

REQUIREMNETS

• BA Degree in Accounting/Business Administration or any other related discipline.
• Minimum 2-3 years of relevant work experience in an NGO setting.
• Good knowledge of Microsoft office application software and knowledge of accounting software particularly QuickBooks is highly preferred.

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation.
• Ability to work under pressure and to meet tight deadlines, with minimum supervision.
• Good interpersonal skills.
• Honest and trustworthy.
• Ability to effectively work in a team.
• Ability to handle confidential information with discretion.

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Ability to travel up to 30% of the time.
• Good command of English.

Disclaimer
The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws.

EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth.  This includes harm arising from the conduct of staff, associates and partners, and the design and implementation of programs and activities.