Junior Desk Expert I (2 Positions)

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Junior Desk Expert I position who meet the following requirements.

Required number: Two

Reports to: Head, Election Operations Department

Duty station: Addis Ababa

Duration: Contract (One Year Contract with the possibility of extension)

Job Summary

The Junior Desk Expert I is providing in collaboration with regional coordinator follow the status of polling stations, constituency officers and manage them, participate in result count and tabulation and verifying result Prepare PW and constituency officer contract. The Desk Expert manages PW, Constituency officer and zonal coordinator data, coordinates desk resources, and collaborates with other departments and desks.

Duties and responsibilities

• Recruits’ constituency officers and polling station workers.
• Collects information of potential voters living in IDPs, pastoral areas, higher education institutions and defense camps.
• Collects information to organize polling stations with a convenient and reasonable number of voters for the stakeholders.
• Organizes information and documents from regional offices, zones, constituencies and polling stations and forwards them to the immediate supervisor.
• Follow up and prepare a periodic report of registered voters of at each polling station
• Follow up and report on the timely delivery of election documents and materials;
• Monitors whether the registration of candidates, voter registration and voting process is going on according to the law.
• Organizes and maintains information such as employment contract, bank copy book, ID required for the payment of election officials in cooperation with the regional branch office.
• Assist in coordinating logistics, resources, and personnel to ensure the smooth execution of all electoral activities.
• Monitors the organization of electoral region and polling station offices according to the law and schedule.
• Collecting information to organize polling stations and voter according to population.
• Monitors whether the election officials have completed and received election training, opened offices and started work and the distribution of election documents and materials status.
• Collaborate in the development of training materials for polling station staff and facilitate the overall training program.
• Follows up complaints raised during voter and candidate registration and submits report to the nearest officer.
• According to the election law, prepares a detailed plan for the disposal of election documents that are six months old and submits them to the nearest officer.
• Prepares the payroll for constituency officers and poll workers.
• Monitors and resolves complaints related to payment.
• Foster teamwork and a positive work environment.
• Support the Regional field operation coordinator in ensuring seamless coordination and implementation of operational activities.
• Uphold ethical principles, including impartiality, transparency, and neutrality, in all election and referendum-related activities.
• Participate in the overall verification process of election results.

  Processes to manage and/or control

• Manage the complex payroll of poll workers and constituency officers.
• Prepare and manage the complex polling station structures under the region.
• Assist the regional field operation coordinator in executing various tasks.
• Perform other duties as assigned by your line manager.

• MA or BA degree in Management, Business administration, Business management, public administration, development management, Law and other social related field
• 4 years and Bachelor | 2 Years and Masters