INVITATION TO BID: Supply of Laptop Computers and Color Inkjet Printers

Hanns R. Neumann Stiftung Ethiopia (HRNS–Ethiopia) invites eligible and qualified suppliers to submit sealed bids for the supply and delivery of ICT equipment, including Laptop Computers and Color Inkjet Printers, for office use.

Background

HRNS-Ethiopia (Hanns R. Neumann Stiftung Ethiopia) is a development organization dedicated to empowering smallholder farming communities, primarily focusing on sustainable agriculture, environmental conservation, and improving livelihoods. As part of the global HRNS network, the Ethiopia office works closely with coffee farmers and other agricultural producers to enhance their productivity, market access, and resilience against climate challenges

HRNS–Ethiopia intends to procure reliable ICT equipment to support its administrative and program operations. The equipment will be used for productivity applications, reporting, communication, and document processing within the organization’s office environment.

Qualified suppliers are invited to submit bids that meet the minimum technical specifications outlined below.

Lot Structure

The procurement will consist of the following items:

• Lot 1: Laptop Computers
• Lot 2: Color Inkjet Printers

Bidders may apply for one or both lots, provided they meet the technical requirements.

Technical Specifications

Lot 1 –Laptop Computers

No	Component	Minimum Required Specification
1	Brand	HP (Hewlett-Packard)
2	Processor	Intel Core i7 – 12th Generation or higher
3	Processor Speed	Minimum 2.0 GHz base frequency with Turbo Boost
4	RAM	8 GB DDR4 RAM or higher (expandable to 16 GB)
5	Storage	500 GB SSD or higher
6	Display	14” or 15.6” Full HD (1920 × 1080) Anti-glare display
7	Graphics	Integrated Intel UHD / Intel Iris Xe Graphics
8	Operating System	Windows 11 Professional (licensed)
9	Keyboard	Full-size keyboard (spill-resistant preferred)
10	Webcam	Integrated HD webcam
11	Connectivity	Wi-Fi and Bluetooth
12	Ports	Minimum 2 USB-A, 1 USB-C, HDMI, Audio jack, RJ-45
13	Battery	Minimum 6 hours normal usage
14	Security	TPM 2.0 security chip
15	Warranty	Minimum 1-year manufacturer warranty
16	Accessories	Laptop charger, carrying bag, and mouse

Lot 2 –Inkjet Printer

No	Component	Minimum Required Specification
1	Brand	Canon
2	Printer Type	Color Inkjet Printer (All-in-One: Print / Scan / Copy preferred)
3	Print Technology	Inkjet Color Printing
4	Print Resolution	Minimum 4800 × 1200 dpi
5	Print Speed	Minimum 8 ipm (Black) and 4 ipm (Color)
6	Paper Size	A4, A5, B5, Letter, Legal
7	Paper Tray Capacity	Minimum 100 sheets
8	Connectivity	USB and Wi-Fi wireless printing
9	Mobile Printing	Canon Print App / AirPrint / Mopria support
10	Scanner	Flatbed scanner
11	Scan Resolution	Minimum 600 × 1200 dpi
12	Copy Function	Standard copying capability
13	Ink System	Black, Cyan, Magenta, Yellow cartridges
14	Compatibility	Windows and macOS
15	Power Supply	AC 220–240V
16	Warranty	Minimum 1-year manufacturer warranty

General Requirements

• All equipment must be brand new and unused.
• Products must be supplied in original manufacturer packaging.
• Suppliers must provide official warranty documentation.
• Delivery must include installation and configuration support if required.
• Equipment must comply with international quality and safety standards.

Bid Submission Requirements

Interested and qualified suppliers must submit:

• Company profile with relevant experience in ICT equipment supply
• Copy of valid business license and registration certificate
• TIN certificate and VAT registration certificate
• Technical proposal demonstrating compliance with specifications
• Financial quotation including VAT and delivery costs