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Internship – Administrative Support

Location: Addis Ababa, Ethiopia

Deadline: 10-Aug-23

Post Level: Intern

Type of Contract: Internship

Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women supports United Nations Member States in setting international standards for achieving gender equality and works with governments and civil society to formulate and enforce the laws, policies, programs and services needed to ensure that the standards are effectively implemented and that they truly benefit women and girls around the world.

UN Women through its Liaison Office to the African Union (AU) and United Nations Economic Commission for Africa (UNECA) engages with the AU and its various organs, the UNECA and civil society organizations, as well as the diplomatic community. Through the office, UN Women provides technical support to Member States and the AU in the adoption, implementation and monitoring of commitments on gender equality and women’s empowerment (GEWE), in accordance with its mandate. Furthermore, the UN Women Liaison Office represents UN Women in the UN Liaison Team and facilitates the participation of relevant UN Women Offices including regional offices for East and Southern Africa (ESAR), West and Central Africa (WCAR) and North Africa (ROAS) in the Regional policy and advocacy processes to advance the GEWE agenda on the continent.

UN Women through its Liaison Office to the AU and ECA aims at providing technical assistance to the African Union Commission (AUC) through the Women, Gender and Development Directorate (WGDD) to effectively mainstream gender issues in AU and its programs and policy processes. UN Women Liaison Office also collaborates with relevant departments of the AUC for gender responsive development and implementation of regional initiatives. In addition, the Liaison Office continues to establish and strengthen strategic partnerships with relevant UN agencies, INGOs and CSOs to implement catalytic initiatives in supporting the continental GEWE agenda. In this regard, the Liaison Office carries out knowledge management activities by tracking the implementation of policies as well as identifying and disseminating advocacy messages and good practices to inform decisions and priorities of the AU and its organs. The Liaison Office accordingly endeavors to catalyze the adoption and implementation of gender responsive regional policies which inform programming, policy and partnerships at different levels in Africa.

The Liaison Office as a full-fledged presence, is guided by a Strategic Note (2022-2025) which defines its key development results and management/operational results. The Strategic Note (SN) is aligned with the global UN Women Strategic Plan (2022-2025), the AU GEWE Strategy (2018-2028), Agenda 2063 and other key GEWE frameworks of Africa as well as global normative frameworks.

To support the implementation of ongoing and upcoming priorities, the Liaison Office proposes to engage an Administrative Support Intern who will provide the Office logistics and administrative support to ensure high quality, accurate and consistent delivery on programs and priorities of the office and gain a learning experience within UN Women. The Intern will work in close collaboration with the programme and operations team in UN Women Liaison Office, Regional Offices, Ethiopia Country Office and HQs as well as officials in regional organisations, multi and bi-lateral donors and civil society organizations to ensure the successful implementation of UN Women Liaison Office initiatives and programmes.
With guidance and overall supervision of the Special Representative to AU and UNECA, and under close supervision from the Liaison Specialist, the Intern is expected to undertake the following tasks:

  • Maintenance of the Liaison Office calendar, contact list, arrangement of appointments and meetings
  • Screening of incoming correspondence; arranging zoom, Microsoft Teams meetings and conferences
  • Organization of workshops and conferences in coordination with other staffs
  • Provide support for international participants’ travel and logistics matters
  • Coordination of the information flow in the office and arrangement of on/off-line team meetings
  • Support in taking notes, drafting TORs, reports, documents
  • Assistance in the review supporting documents before approval of the Special Representative or the designated office and record any document
  • Support knowledge building and knowledge sharing
  • Provision of technical support in development/maintenance of digital platforms/social media channels were requested
  • Contribute to the preparation of financial reports
  • Support administration processes including procurement processes
  • Support as Executive Assistant to Special Representative to AU and UNECA
  • Support in scheduling agenda of Special Representative
  • Provide any administrative and logistics support needed

Learning Objectives

  • Increase understanding of UN Women’s work and the UN system
  • Gain knowledge and understanding of administrative and operational rules, policies and regulations of UN Women
  • Build and develop professional relationships with UN Women colleagues and colleagues from other UN agencies
  • Work as a team member in a multicultural setting
Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

information on UN Women’s Core Values and Competencies: UN-Women-values-and-competencies-framework-en.pdf (unwomen.org)

Functional Competencies:

  • Familiarity with Africa regional gender equality issues
  • Ability to learn quickly • Strong attention to detail
  • Proven ability to manage multiple tasks with varying complexity
  • Ability to adapt in a constantly changing and fast-paced environment
  • Excellent written, verbal, & interpersonal communication skills as well as exemplary customer service skills
  • Ability to work in a multi-cultural environment and strong teamwork capacity
  • A self-starter; able to anticipate issues and propose solutions
  • Strong interest in working in the UN system, particularly on Gender Equality and Empowerment of Women
  • General IT competence and command of main office software programmes
The candidate must meet one of the following criteria:

  • University studies in one of the following disciplines: Business or Public Administration, Finance, project management and/or related fields;
  • Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  • Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
  • Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Experience:

  • Advanced working knowledge of MS Office (Word, PowerPoint, Excel and Publisher).
  • Candidates with basic design and layout skills and adept in using Adobe Photoshop, In Design and other publishing software
  • Good interpersonal, networking and communication skills
  • Proven advocacy, analytical and writing skills
  • Demonstrated and extensive social media experience is an added advantage

Language:

Excellent communication skill (written and oral) in English language. Knowledge of French language is an asset.

Renumeration

Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic costs for the duration of the internship.

Application:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. 

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) 

 

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