Information Management Associate -Jijiga, Ethiopia

Job Description

Standard Job Description

Organizational Setting and Work Relationships

The Information Management Associate supports the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information.

The incumbent operationalizes data standards developed at the central level in field operations, compiles and explores data from all populations of concern. S/he supports the Programme Team and UNHCR¿s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

– Operationalize country-specific common data standards and promote them with partners, including UNHCR data standards and the IASC Common Operational Datasets.

– Compile and aggregate information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data.

– Collect, collate and process information and perform data quality and consistency control.

– Produce summary statistics. – Support the coordination of data collection teams.

– Support and leverage geographic data for map production and use in geographic information systems (GIS).

– Share UNHCR data with partner agencies and maintain Portal data and information in-line with agreed frequencies.

– Participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration.

– Liaise with partners and represent UNHCR in meetings related to the functions.

– Make recommendations and provide advice on the technical information management requirements.

– Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level

• For G6 – 3 years relevant experience with High School Diploma;
• or 2 years relevant work experience with Bachelor or equivalent or higher.

Field(s) of Education

• Not applicable;

Certificates and/or Licenses

• Information Technology;
• Statistics; Social Sciences;
• HCR Operatnl
• Dta Mgmt Lrng Prg; (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

• Experience with handling confidential data and demonstrated understanding of different data collection methodologies.

Desirable

• Experience in web design and software development is an asset.
• Ability to formulate IM-related technical requirements and Operating Procedures.

Functional Skills

• DM-ArcGIS (Geographic Information System)
• IM-Statistics Analysis
• *IT-Microsoft Excel (Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

• Location of Assignment: Bokh
• The incumbent of the position will be based in Bokh not in Jijiga, which is the exact location of the contractual assignment of this position.
• Additional language skills in Somali and Amharic are a desirable.
• Female applicants are strongly encouraged to apply.Living and Working Conditions:

  Bokh town is located in Doolo zone of the Somali Regional State of Ethiopia and is the headquarters of the Bokh woreda (District), with an estimated population of 50,000 people. It is situated 170 kms away from Wardher, the Doolo zonal capital, 780km from Jijiga, 80-100 km from the Ethiopia-Somalia border and 1,400 kilometers away from Ethiopia’s capital city, Addis Ababa.

  Kebridehar is the nearest big town located on the main asphalt road from Jijiga that has an airport providing air transport from Addis Ababa to the region. However, the distance from Kebridehar to Bokh via Wardher is about 305 kms, but this takes about 7 hours due to the rough nature of the road.

  Bokh and its surrounding areas are characterized by moderate, dusty, and dry weather. The temperature varies from 30–38 degrees Celsius and can rise up to 40 degrees Celsius, thus creating a very hot and uncomfortable environment. The rainy season is normally during the months of June to September and although it reduces the warm temperature, it creates a perfect condition for insects to fertilize, especially mosquitoes.

  The currency used in Doolo zone is the Ethiopian Birr (ETB). There are no banking services in Bokh town. The nearest banking facility if the branch for the Commercial Bank of Ethiopia in Wardher, the zonal capital. It is recommended to carry cash before arriving at the Bokh UNHCR Satellite Office.

  Services like electricity and water are very limited. Electricity for the town is supplied for a few hours a day from a big generator and some residents have invested in solar power. Water is provided from two main boreholes whose capacity does not satisfy the entire town population, with proposed rehabilitation and construction of new boreholes by the district authorities.

  Network coverage is unreliable in Bokh. In commercial hotel accommodations, there is no access to the internet at all. Sometimes staff use mobile phone data to check their emails. Connection to wireless networks and other ICT needs is under preparation by UNHCR ICT colleagues. VSAT equipment are being prepared for installation in Bokh and some ICT emergency kits have recently been delivered in Bokh to facilitate staff office activities.

  Currently, accommodations are being provided by two private commercial hotels (Shobane and Rambo) with the price varying between ETB 500-600 per night. UNHCR is planning to rent a property for staff accommodation which will then provide a standard accommodation rate in accordance with the Policy on UNHCR-Provided Accommodation in the Field. However, due to the numbers of humanitarian workers arriving in Bokh, accommodation has recently been scarce. UNHCR has dispatched some 50 tents and mattresses to set up a tented camp for staff accommodation to complement available hotel spaces.

  Most accommodations do not have private bathrooms, air-conditioning, closets, or other additional house furniture.

  Upon arrival at the UNHCR Satellite Office in Bokh, a security briefing is required. Official working hours are Monday through Thursday: 08:30 – 17:30 hours, with a one-hour lunch break from 12:30 to 13:30 hours; while on Friday: 08:30 – 14:00 hours, with no lunch break.

• This position doesn’t require a functional clearance

Skills

• DM-ArcGIS (Geographic Information System),
• IM-Statistics Analysis,
• IT-Microsoft Excel

Certifications

• Information Technology – Other,
• Social Sciences – Other,
• Statistics – Other

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