Human Resources Officer

Job Description

Title: Human Resources Officer
Program: USAID/Ethiopia Lowlands Health Activity (USAID/E LHA)
Reports to: Senior Human Resources Manager
Duty Station: Addis Ababa

JOB SUMMARY

The HR Officer provides general day-to-day HR support across EngenderHealth USAID/Ethiopia Lowlands Health Activity (USAID/E LHA) as part of the function in relation to all HR, employee Benefits, training and development and other administration for USAID/E LHA employees in compliance with statutory obligations and best practice. Assisting the Senior HR Manager with general HR matters, including reviewing and developing relevant EH policies and procedures and providing advice in relation to employee performance, conduct and absence management.

ESSENTIAL FUNCTIONS

• Assists Senior HR Manager in the preparation of HR plan to support the overall strategic aims objectives of Engender Health.
• Ensures that staff are aware of the policies and procedures and able to operate them effectively.
• Provides support to Senior HR Manager on all HR and organizational development issues.
• Provides assistance to Senior HR Manager in processing performance management
• Contributes to gathering and analyzing market data to measure the competitiveness of Engender Health’s salary and benefits package and make recommendations in revising salary grids if appropriate and annual salary review.
• Monitors all types of leave requests and provide monthly reports
• Assists in managing medical insurance and life insurance policies by making sure that newly employed staff and their dependents are included in the insurance scheme. Follow-up insurance premiums are paid timely. Updates the insurance company with changes such as termination of employees and settlement premium balance.
• Prepares resource person agreements and maintains proper its documentation
• Make sure that new staff are registered at Private Organization Employees’ Social Security Agency
• Provides counseling and support on policies and procedures
• Assists in performance management and employee evaluation
•  Supports the development and implementation of HR initiatives and systems
•  Participates in staff recruitment by preparing job descriptions, posting ads, screening, and managing the hiring process. Organize interview schedules and participate in interviews as required, conduct reference cheeks, inform unsuccessful candidates.
• Support the management of disciplinary and grievance issues
• Maintains vital employee records according to policy and legal requirements
• Reviews employment and working conditions to ensure legal compliance
• Conducts exit interviews on telephone or in person and compile statistics and trending reports.
• Assists in the monitoring of Performance Review compliance by guiding managers in completing reviews within respective time frames, enters completed reviews into HR system, and provides completion statistics.
• Encourage good practice by promoting and championing the child protection policy and procedures and respond appropriately to disclosures or concerns which relate to the well-being of a child or vulnerable person.
• Follows-up with team members to maintain online monthly time sheets, leave approval
• Collects and analyze data for key HR metrics to report insights
• Encourage good practice by promoting and championing the child protection policy and procedures and respond appropriately to disclosures or concerns which relate to the well-being of a child or vulnerable person.
• Performs other duties as assigned by immediate supervisor

REQUIREMENTS

• Bachelor’s degree in business administration, Human Resources management, or Social Sciences,
• Minimum of 5 years relevant experience including policy and procedure development, performance management and staff development, preferably in an international NGO.
• Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping
• Knowledge of local employment laws and best practices
• Proven experience and ability to effectively manage a varied workload, working tight deadlines and schedules
• Ability to work in teamwork in team working style in a complex interdependent international organization,
• Experience of working effectively safeguarding children and vulnerable populations.

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation
• Energetic and enthusiastic approach to work
• Good interpersonal skills, be respectful
• Be honest and trustworthy
• Willingness to travel to field offices,

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Excellent communication and writing skills
• Strong interpersonal, written, and oral communication skills

Disclaimer

The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state, and local laws.

EngenderHealth complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates, and partners, and the design and implementation of programs and activities.