Human Resource officer (Maternity cover) Re-Advertise

Accountability and MAIN WORK ACTIVITIES

• Develop effective orientation plans and processes, ensuring staff are aware of the policies and practices relating to their employment.
•  Facilitate preparation and issuance of Identification Cards for all regular and contract employees.
•  Establish evaluation procedure for monitoring the effectiveness of the induction process and feedback to line managers.
•  Facilitate induction program for new employees and make sure every new employee goes through successful induction program.
• Register and document all new staff including opening files for them and ensuring they sign contract document, Terms and conditions of Employment, pledge of secrecy and PLAN Code of conduct.
• Ensure all employees fill in the personal information form and it is updated at all times whenever there are changes against an employee.
•  Prepare and execute contract renewals and all other contract changes in collaboration with line managers.
•  Keep and maintain up-to-date personnel files for all project emergency/recovery employees.
• Write and keep record of all Human resources correspondences between PLAN and its employees e.g. confirmation letters, termination letters, warning letters, end of employment notifications, etc.
• Monitor expiry of probation periods and notify supervisors one month in advance to prepare end of probation evaluations.
•  Mainstream and manage the employee central/HRIS.
•  Produce periodic reports on human resource statistics and activities for decision making.
• Ensure all employees have a current contract of employment and comply with all human resource policies and practice, local labour law and PLAN Ethiopia country and global policies.
• Organize staff training sessions and activities in collaboration with Program Area Managers and HR/OD department.
• Follow up the completion of semi-annual staff performance management activity and compile the report.
• Advise Program Area Managers and other employees on employment law and PLAN’s employment policies and procedures
• Take part in disciplinary and grievance procedure when requested.
• Facilitate and check the handing over process of leavers: (i.e. Prepare Acceptance of resignation letter, Check Exit Interview and Handover note is filled and signed by Line manager, Handle termination and retirement process and Prepare and process final payment and work certificate)
• Answering employee questions and addressing employee concerns with PAMs.
• Collect exit interview information in a template to help drive better HR decision making.
• Take part in special assignment and committee works as and when required.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
•  Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
•  Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.

• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS MANAGEMENT COMPETENCIES

•  Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy.
•  Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.
• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management.
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

•  Education: First Degree level or equivalent vocational study in fields such as Management,Business administration , Human Resource Management…etc
• Knowledge and experience of relevant software applications-spreadsheets, word processing and database management
• At least 4 years’ relevant work experience
• Experience of International NGO

Qualifications/ experience desirable:

• Good work relationship and management experience

Languages required

• Fluency in English language is essential

• In addition to Amharic, Knowledge of Local Languages is a desirable