Location: Addis Ababa, Ethiopia
Grade: NB3
Closing Date: Oct 11, 2022, 05:59 AM
Job Description
Background
Under the guidance of the DRR/O and Operations Manager and supervision of the HR Specialist, the HR Associate ensures execution of transparent and efficient HR services in CO focusing on staff development. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
Duties and Responsibilities
- Ensures administration and implementation of HR strategies and policies, focusing on achievement of the following results:
- Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework;
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff;
- Provision of information to the management and staff on strategies, rules and regulations.
- Provides HR services focusing on achievement of the following results
- Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
- Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, ALD, SSAs, SCs) and recurring Pos in Atlas. Timely follow up with Finance staff on Global payroll issues.
- Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
- Maintenance of the CO staffing table.
- Preparation of submissions to the Compliance Review Panel (CRP).
- Provision of information on benefits/entitlements to the International Staff and Experts.
- Maintenance of the rosters including e-rosters.
- Validation of cost-recovery charges for HR services provided by UNDP to other Agencies
- Ensures proper staff development and learning management focusing on achievement of the following results;
- Provision of background information and maintenance of the related data acting as Secretary of CRG.
- Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.
- Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results
- Organization of trainings for the operations/ projects staff on HR issues.
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
Competencies
Core
- Achieve Results:-LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively:-LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously:-LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility :-LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination:-LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner:-LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion:-LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
- System Thinking – Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
- Knowledge Generation – Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
- Human-centered Design – Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process
- Payroll management – Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports
- Recruitment design and management – Knowledge of, ability to design and manage end to end recruitment processes
Required Skills and Experience
Education:
- Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
Experience:
- 6 years of progressively responsible HR experience is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.