Human Resource and General Service Senior officer

Job Summary

Under the general direction and guidance of Finance and Administration Manager, the Human Resource, General Services, Property Administration senior officer plans, directs and controls the overall human resource management matters, General Services and Property Administration of the Society; develops HR, General Services and Property Administration strategies, policies and procedures that are properly aligned with the mission, vision, values, objectives and strategic plan of the Society and the Movement; ensures that the HR, General Services and Property Administration and development policy framework of the Society is properly and consistently practiced at regional and zonal branches; ensures that overall human resource recruitment, maintenance, compensation and separation matters of the regional and zonal branches are properly and consistently administered; and effectively administers goods and supplies in stores; ensures proper maintenance and insurance coverage of the branches’ buildings, vehicles, equipment’s and other fixed assets; coordinates and supervises such activities as office maintenance, security, telephone service and sanitary activities; ensures that fixed asset and store items are properly codified, tagged and tracked; ensures branches’ utilities are managed in systematic way.

Specific Duties and Responsibilities

1. Plans, directs and controls the human resource, general services and property administration tasks of the branches;
2. Ensures that all positions within the branch are filled by individuals fully qualified and competent to meet the requirements of their respective positions;
3. Evaluates the effectiveness of the materials management systems used in the branch to ensure adequate supply of supplies and services;
4. Ensure provision of appropriate office, utilities and other general services to the work units;
5. Ensures proper maintenance of office vehicles, equipment, utilities etc. for continuous use and efficient operations;
6. Continuously assesses and evaluates the effectiveness of human resource, materials and general service systems of the branch and institutes better systems with the aim of ensuring efficiency and effectiveness;
7. Ensures proper maintenance and insurance coverage of the branches’ buildings, vehicle and motors, equipment and other fixed assets with the aim of instituting an efficient service, continuous use of the assets to bring about efficient operations;
8. Ensures the development and implementation of scheduled and preventive maintenance activities for vehicles and motors, buildings and other related establishments of the branch;
9. Provides services and advice to management and staff on all human resource issues, including recruitment, compensation and benefits, training and development and employee welfare;
10. Establishes and maintains records of all employees;
11. Ensures the consistent application of human resource, general service and property administration policies, rules and procedures of the national society at regional and zonal branches;
12. Performs new staff recruitment, promotion, transfer and termination of employees in accordance with its delegated level of authority and the Labor Law and ascertains that recruitments, selections and promotions;
13. Ensures that employees at regional, zonal, and woreda branches offices are administered based on the relevant rules of the Society;
14. Ensures that the Labor Law and other internal human resource rules and regulations are implemented and consistently and uniformly practiced at all level-regional, zonal and woreda branches;
15. Handles staff benefits such as medical, insurance etc.;
16. Performs other related duties as may be assigned by the Manager, Admin and Finance.

Job Grade XI

Work Unit: Admin and Finance Division

Reports to: Manager, Finance and Administration

Salary: Attractive

Specification

• Second/First degree in Management/ Human Resource Management, Business administration, public administration and other related field of studies
• 6/8 years related work experience, out of which 2 years in a senior position(s)