Deadline: Nov 5, 2022
Job Description
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world
JOB SUMMARY
To provide the day-to-day MTI HR and Admin support in Semera Field Office to ensure quality health care services for Refuge , internally displaced peoples and host community in Afar Ethiopia. This position will be responsible for ensuring proper implementation of HR activities and assist in recruitment, benefits, performance management, and staff development.
Essential Duties / Responsibilities
- Assist and disseminate requests for local positions through all available networks
- Coordinates the recruitment process of new staff and manages their induction to the organization –
- Assist in Conducting reference and background checks on possible candidates.
- Prepares appointment letters and contracts for staff and contractors.
- Maintains and tracks all personnel records and databases.
- Acts as administrative liaison between field office in Afar and Addis.
- Assist in disciplinary cases finding and ensure cases are handled according to MTI policy and legal requirements.
- Provide support and translation services when needed within the office.
- Act as the point of contact for HR issues at Afar Field Office and ensure that all HR paperwork is promptly submitted to MTI Addis.
- Ensure that all locally sourced staff and volunteers have valid contracts.
- Support all other administrative tasks needed in Afar to ensure positive and high impact programs are implemented in a timely and efficient manner.
- Committed to the values and principles of MTI.
- Assist the logs team with travel, hotels, and flights for staff in transit when needed.
- Ensure the Safeguarding of program participants and employees through
- Promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Other duties as assigned.
Quality Management
- Maintain a clean and orderly work area that ensures privacy
- Monitor monthly Time sheet submission of staffs
- Support other staff and colleagues to maintain good infection control practices to prevent spread of illnesses within the office and among the staff
Additional activities: Perform any other job-related task whenever assigned by immediate supervisor
WORK CONDITIONS
Staff will be working primarily from the Medical Teams International offices in Amhara Region with some travel to field site.
Travel: Regular travel to field offices
Department: HR and Admin
Team: Support Staff
Reports to (position): Field Coordinator
Work Days & Hours: Monday-Saturday, 40-48 hours/week, occasional weekends and public holidays
If Manager of Staff, Positions Supervised: (directly & indirectly)TBD
Job Requirements
EDUCATION, LICENSES, & CERTIFICATIONS
- Diploma in Human Resource, Management or equivalent.
EXPERIENCE
- At least 2 years’ experience working in HR administration
- Prior experience working with INGO.
- Experience with Microsoft Excel.
- English (written and spoken), Desirable, Amharic and English language proficiency.
KNOWLEDGE, SKILLS & ABILITIES
- Motivation:- Self-motivated Desire to serve others. Keeps a positive attitude in difficult situations
- Team Building: – Respectful towards other cultures Able to establish relationships easily Team player. Experience of working in a multicultural setting.
- Adaptability: – Flexible under changing conditions Able to cope with basic working conditions Culturally aware and able to adjust. Capable to manage stress.
- Technical Expertise: – Secure and at ease with professional skills Coaching/teaching skills Comfortable with basic data management and consolidation. Problem Solver.
- Management and Leadership: – Planning and organizational skills Mentoring skills. Initiative taker Administrative skills
How to Apply
To apply for the job, applicants are advised to send their application mentioning the position title they are applied for using ethiopiarecruitment@medicalteams.org
Note: Use ” Human Resource and Admin Officer ” as the subject line of your email !
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.