Job Description
BACKGROUND: The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refuguees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
Job Overview:
Under the supervision of the HR/Admin Officer, the HR/Admin Assistant- Insurance provides human resources support which is related to insurance, visa and permit issues, as well as intern’s payroll and processing for specific field offices while providing full cycle HR support. He/she will also handle and update internal databases and staff tracking.
Major Responsibilities:
- Oversee and monitor all eligible employees that are covered by IRC’s medical and group term life insurance is updated on a weekly basis. Tracking should be updated and shared to field offices every month.
- Prepare Insurance premiums for the newly insured employees every month
- Prepare Insurance payments, collection & submit of receipts to the Insurance Company and follow up reimbursement process.
- Support to Process visas, work and residence permit for International staff and maintain updated tracking database for the status of work and residence permits.
- Prepare termination letters for international staff. Write exit/termination, employment, and other administrative letters.
- Prepare Acting allowance for all field offices
- Ensure assigned field office HR/Admin staff submit new hire and exit staff list for insurance purpose in a timely manner.
- Prepare severance payment for open and definite period employees for assigned field office.
- Support in staff document filing and organizing
- Review and assisting in drafting personnel letters as required (transfer, Promotion, increment, acceptance of resignation, bank, certificate of work and others).
- Assist in preparation of vouchers for payment in relation to HR especially insurance, severance, permit and others
- Update national employee’s personnel data in Workday and help other staff in updating employee data Provide reception coverage when needed
- Work on special personal projects assigned by Supervisor
Job Requirements
Work Experience:
- 1 year experience for degree holders, demonstrated ability for Diploma or Internship plus 9 months
- experience in office administration and human resource.
- NGO experience is a plus
How to Apply
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:
External
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/21060?c=rescue
Internal
https://rescue.csod.com/ux/ats/careersite/2/home/requisition/21060?c=rescue
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Female candidates are highly encouraged to apply.
Your application letter/cover letter must include the following information.
- Name of the position you have applied for
- Date of application
- Summary of your qualifications and experience
- Motivation/objective of why you have applied for the job
- Permanent Address and present address (if different from permanent) and telephone number if possible also email address
- Disclose any family relationships with existing IRC employees.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.