HR & Safety Officer

POSITION: HR & Safety Officer, Ethiopia

REPORTING TO: Country Manager with dotted line to Head of HR

WHERE: Addis Ababa – Hybrid ways of working

COMMITMENT: 3 Years with possibility of extension

REMUNERATION: Basic salary of $1200 monthly equivalent in ETB

APPLICATION PROCESS: Interested candidates should apply directly to our career site here.

DEADLINE FOR APPLICATIONS: Deadline for applications is 22nd November, 2024. Applications will be reviewed on a rolling basis so apply now. Only shortlisted candidates will be contacted.

Job Description

Professional proficiency in English and Amharic is a requirement

Are you a proactive, human centered and culturally sensitive HR professional and would you like to be part of a brave, smart and passionate team? Then continue reading below.

About the role

As the HR & Safety Officer in Ethiopia you will be part of a brave, smart and passionate HR team reporting directly to the Country Manager with Matrix reporting line to Head of HR. You will be working towards realizing our vision to create a world where all children reach their full potential, by unleashing the power of entrepreneurship and innovation, by working for One Reach for Change and ensuring our core values are integrated into our culture and ways of working as an organization. In line with the overall long-term strategy for the organization you will be responsible for providing vital HR support and safety assistance to the local office and employees in Ethiopia.

You will be the local point of contact for employees regarding HR-related issues and ensure compliance with labor laws and regulations as well as playing a key role in assisting with the implementation of HR policies and procedures, handling employee queries, managing HR documents, supporting the recruitment and onboarding process. As focal person for staff safety and security, you will ensure the safety of the office meeting the standard, assess security information, provide travel clearance and conduct security briefing to visitors. You will be part of a small, passionate and dedicated national and international team that looks forward to welcoming you to their team.

Who we are & What we can offer

Reach for Change is an international non-profit founded in Sweden. Our vision is a world where all children and youth reach their full potential. We’re working towards this vision by unleashing the power of local social entrepreneurs and enabling them to go from ideas to innovative solutions and sustainable organizations. We were co-founded by successful entrepreneurs in the non-profit and business sectors in 2010, and since then we have supported more than 1,500 social entrepreneurs in 18 countries across three continents. We believe all children have the right to grow up in a world without poverty, inequality and climate change, and to reach these goals we need to invest in the people living closest to the challenges at hand. Together with foundations, institutional and corporate partners, we develop tailored projects and initiatives supporting local social entrepreneurs across several countries in Europe and Africa.

Working with RfC, you will be part of a smart, brave and passionate international team and offer a variety of both hard and soft benefits such as flexible working hours and hybrid/remote ways of working, flexible and paid vacation days, health insurance and covered telecommunication services. The HR team focuses on work life balance and well being, learning and growth opportunities (e.g. LinkedIn courses, internal and external training as well as opportunities to take part in events organized by RfC and partners etc.) Read more about us at reachforchange.org/en/

Main HR Responsibilities:

• Serve as a point of contact for employee queries regarding HR policies, benefits, and procedures in Ethiopia.
• Manage all HR documents, such as employment contracts, offer letters, staff leave tracking, performance evaluations and ensure data accuracy in the HR system in line with organizational policy.
• Support in tracking and renewal of regular staff contracts, and facilitate approval for renewals in a timely manner
• Ensure compliance with labor laws, regulations, and global and internal policies by staying updated on changes in employment legislation and advising on necessary actions.
• Assist in the recruitment process by posting job ads, screening resumes, CV’s, and scheduling interviews.
• Coordinate the onboarding process for new hires, including paperwork, orientation, and training.
• Assist in organizing HR events, such as training sessions, workshops etc and co-facilitate and motivate team participation in team meetings (e.g. Q&A’s, Virtual hangouts etc.).
• Support the performance management process and assist in the implementation of performance improvement plans by identifying training needs based on performance evaluations and employee feedback.
• Work closely with the global HR team and input to the strategic HR offerings and direction of the organization and contribute to HR-related internal comms when needed e.g. ongoing HR updates, Q&As. etc.
• Support the implementation and leverage of new and existing key HR tools & processes, including cascading and implementing RfC wellbeing policy and initiatives.

Safety Related Responsibilities

• Be the to-go person in the office in relation to the physical, psychological, social safety and wellbeing at the office and support in creating a safety and security management system and culture within the organization.
• Provide on-arrival security briefing to all visitors and new staff members.
• Ensure staff members receive timely information on matters that may affect their safety and security
• Monitor the measures implemented to prevent health issues and accidents in the workplace. These may include:
• Run the yearly mandatory safety inspection and reviews of the work environment at the office.
• Initiate Measures to highlight and solve deficiencies in the work environment as soon as possible.
• Taking part in identifying and planning all issues that concern the working environment. These may include:
• Discussions prior to redecorating, rebuildings, or relocation.
• Preparations for a reorganization & plans for implementation of new working methods.
• Work closely with all staff to ensure that safety and security incidents are reported timely

Core competencies & skills we are looking for:

Ability to:

• approach work with a collaborative “can do” attitude and a desire for continuous improvement.
• work sensitively with diverse people, cultures, and communities with strong communication, interpersonal, and organizational skills.
• analyze, interpret and evaluate complex information arriving at logical deductions and conclusions.
• making ethical decisions when faced with moral challenges or dilemmas.
• manage and solve conflicts in a positive way by controlling one’s own emotion while paying attention to and understanding others feelings.
• leverage different forms of communication to clearly convey messages in a manner well adapted to the receiver and for different target groups.
• produce text in a well- organized, well-structured and grammatically correct manner.
• handle confidential information with integrity and discretion.
• show passion or interest in social entrepreneurship and innovation.
• Be personal, professional and fun to work with

Education & experience:

We expect you to tick of some of the below:

• Bachelor’s degree in Human Resources Management, Business Administration, or related field.
• Min 2 years of proven experience as HR Officer, HR Assistant, or similar role.
• Professional knowledge of HR functions, policies, and best practices.
• Knowledge of laws that regulate the relationship between employer and employee.
• Understanding of labor laws and regulations.
• Experience in managing safety and security matters
• Experienced user in relevant computer programs (e.g. Google drive, Gmail, Excel and PP) for day-to-day work. As well as the ability to solve unforeseen technical challenges and problems on a basic level.

Reach for Change recognizes that creating the change we want to see around us starts with ourselves, in our own organization. That is why it is important for us to strive to represent the change we want to see in the world. As a team, we strive to be diverse along many dimensions such as ethnicity, gender, language, age, sexual orientation, marital status, religion, beliefs, socio-economic status, physical and mental ability, thinking styles, experience, and education. We believe that the wide array of perspectives results from such diversity and promotes innovation and success. We therefore invite every candidate to bring their unique individual strengths.

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