HR Manager (Maternity Cover)

Main Purpose

This role is designed to achieve two objectives

1. Cover the Human Resource Manager Post that is under maternity leave
2. The Human Resource Manager (HRM) oversees the people management function of HFJ Ethiopia. The HRM advises leadership of HfJ Ethiopia on appropriate HR strategies and related risks. He/she is accountable for developing and enforcing measures to drive performance, capacity, and motivation of HFJ Ethiopia employees. With support from Senior HR Officer on execution, the post holder will ensure compliance by management and staff of HFJ Ethiopia with employment-related legislation and policies, procedures, values, and culture of HFJ.
3. To ensure smooth transition takes place while Finance & HR functions start operating independently, by putting in place simple, effective and transparent system to drive the operations of Hope for Justice Ethiopia.

• As we roll out our exciting 3 years country strategy, one of the decisions made is to separate Finance & HR & Functions to allow the right focus on technical expertise areas as we grow with our ambition & operation. During the 8 months period, the job holder will lead on this transition and is expected to revise and put in place relevant policies, guidelines in place to bring effective HR systems and administrative operations as this transition takes place

Department: HR

Location: Country Office, Addis Ababa, Ethiopia

Reporting to: Country Director

Main Duties

HR Manager – Maternity Cover

• Work with the Country Director and HQ to develop appropriate local human resource policies, procedures and practices, and to oversee their roll out and review
• Review results of employees’ engagement survey and identify areas where there is a need to enhance management and employee relations by addressing demands, or other issues.
• Ensure new projects/ programmes have well designed human resources in place to achieve outcome/impact.
• Lead in development of a collaborative culture within and across teams that can challenge one another, grow together, with a solution-oriented mindset
• Ensure legal compliance throughout human resource management, and stay abreast with changes in country labor laws and regulations
• Enforce HfJ’s performance management policies and systems to support in setting of performance indicators and review processes
• Ensure the quality execution of recruitment and selection process including position posting, advertising, short- listing and selection, background checks and hiring.
• Work closely with Programmes & Finance functions to understand programmatic needs and financial impact to lay out an effective operation place
• Work closely with CD and Safeguarding Manager to support wellbeing and reduce HR specific risks
• Supervise and support the Senior HR Officer in execution of quality human resource management and policy compliance
• Supervise Office Assistant to ensure smooth office administration
• Supervise the Execution Driver and Liaison Officer to ensure smooth logistics and vehicle operations across HfJ operation

Transition Related Actions

• Review and reflect on previous/current operation, HR function, admin, logistic & other processes and provide a holistic overview and recommendation to CD
• Ensure simplicity and smooth alignment of policies, like HRDM (Human Resource Development Manual), code of conducts and others, procedures & record keeping approaches, making them easily understandable by employees
• Finalize pending revisions on HRDM, facilitating approval procedures, ensuring alignment with Global Policies, while remaining relevant to country context
• Review HfJ Light House staffing, operations, administrative functions and propose effective means to support their growth towards excellence
• Ensure smooth transition takes while the Finance & HR start operating independently with due consideration on admin activities in each
• Share learning from the development sector and recommend innovative ways to keep the organization agile

For all roles:

Understand and uphold the standards outlined in the Hope for Justice Safeguarding policies, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with our work and reporting concerns if they do arise

Key Result Areas

• Compliance with internal/external policies & rules and regulations (HR, Procurement, etc)
• Strong communication and openness with CD, HQ HR created and maintained
• An inspiring and a learning work environment
• Efficient team in place to drive HfJ mission and purpose
• Effective and well thought Country HR Policy, Procedures, and other administrative guides in place
• Build a support function that is agile, supportive and well informed

Experience & Education

1. Master’s degree in business administration, Human Resource Management, Organizational Development or Related Field.
2. At least 10 years of experience in the area with sound knowledge on human resource management as well as operations/administration
3. Minimum of 5 years of experience in senior leadership position
4. Experience in change management, internal system development and process reviews
5. Prior work experience in a non-governmental organization (NGO) with responsibility that includes cross country (Regional/HQ/etc) collaboration preferred

Soft Skills

• People oriented an excellent team player,
• Positive change manager and result-oriented personality
• Strong public relations and diplomacy skills and experience.
• Experienced at motivating, influencing, and collaborating with others

Technical Skills

• Excellent knowledge of Ethiopian labor proclamation, civil code, and other HR/employment related regulations, and demonstrated engagement with regulatory agencies (ACSO, MOLSA, etc.)
• High sense of integrity, confidentiality and initiating sound judgement of HR practices.
• Excellent critical thinking and problem-solving skills to plan, organize, and manage resources for successful completion of projects.
• Experience in strategic leadership in putting systems, processes in place to drive operations & administration
• Understanding of effective operational & administrative approaches that are cost effective and efficient