HR Intern

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Role Purpose

The purpose of the role will be responsible to assist HR & OD department by sharing the responsibilities related to ensure all personnel files are well organized and tracked properly.

The intern shall repot to the HR Coordinator in Plan International Ethiopia.

Main Activities of the Intern shall include assisting the Country office, HR & OD department in the following tasks:

• Organize, label, maintain and arrange properly and safely active and Inactive personal files.
• Organize inactive files by their respective year and base.
• Update the active personal file tracking/follow-up sheet up and regularly check.
• Using the personal file checklist neatly arrange and sequentially organize the current active personal file documents.
• Arrange and order the personal files based on location and naming sequence.
• Maintain a central organizational file both in soft and hard copies of active personal files.
• Scanning all personal file and save on computer.
• Meet Plan International quality standards for all files.
• Performs additional duties as per the request of the line manager.

Job Requirements

Education, qualification, knowledge and experience.

• Bachelor Degree/MA in Management, Computer science, Administration service or related fields.
• 0 -1 Year relevant work experience required.
• Recent Graduates – 2019-2021 Graduates are eligible

Skills specifics:

• Excellent communication skills in English and Amharic language are mandatory.
• Proficiency in computer application software and MS Office, such as Windows, Word, Excel, Outlook, and Internet. Moreover, easily operating the scan machine
• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate
• Ability to organize and prioritize several tasks at the same time working in a dynamic environment.
• Ability to draft letters and presentations in a speedy and correct way in English

Location: Amhara PA, Bahir Dar

Type of Role: Human Resourse

Reports to: HR Coordinator

Grade: N/A

Closing Date: July 18, 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.