Job Description
| Main Purpose |
| Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources. |
| Accountabilities |
| • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability. • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. • Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management. • Update Social security Tax office employee files in order to meet legal requirements and duties. • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. • Make all administrative information available to the staff (posting, meetings, etc.) • Classify and prepare all accounting pieces as requested by the Administration Manager. • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request. |
Job Requirements
| MSF Section/Context Specific Accountabilities | ||||||||||||
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How to Apply
All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.
Application can be submitted/sent: by email: msfocb-addis-pam@brussels.msf.org (please indicate on the subject box: the vacancy title and your name)
Posting date: 07/10/2021
Closing date: 10/10/2021
MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.
We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.
Incomplete applications will not be accepted.
Please note that only short-listed applicants will be contacted.
Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.