Home Vacancies HR/Fin Assistant- MSF-Belgium

HR/Fin Assistant- MSF-Belgium

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Category:  Business and Administration
Location:
Place of Work: Crisis-affected locations in Ethiopia Employment Type: For Reserve pool- please NOTE that this is for the pool of the organization, Afar
Career Level:  Junior Level (1+ – 2 years experience)
Employment Type:  Full time
Salary:  As per the MSF salary scale

Job Description

 

Main Purpose
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

 

Accountabilities
•       Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

•       Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.

•       Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

•       Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.

•       Update Social security Tax office employee files in order to meet legal requirements and duties.

•       Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

•       Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

•       Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

•       Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

•       Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

•       Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

•       Make all administrative information available to the staff (posting, meetings, etc.)

•       Classify and prepare all accounting pieces as requested by the Administration Manager.

•       File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

•       Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Job Requirements

MSF Section/Context Specific Accountabilities
MSF is an independent, neutral and impartial organisation that is providing quality medical care free of charge regardeless the ethnic origin of our patients, so to both local and refugee population. If MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia.

Today, MSF Belgium is running 2 projects (SNNP and Tigray regions) and has conducted several assessments with some short-term responses (SNNP, Amhara, Afar).

Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.

The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach.

MSF is an independent, neutral and impartial organisation that is providing quality medical care free of charge regardeless the ethnic origin of our patients, so to both local and refugee population. If MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia.

 

Today, MSF Belgium is running 2 projects (SNNP and Tigray regions) and has conducted several assessments with some short-term responses (SNNP, Amhara, Afar).

Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.

The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach.

 

 

Requirements
   
Education Mandatory: finance, business or administration related diploma
Experience Mandatory: previous working experience of at least two years in relevant jobs

Desirable: Having worked in MSF or other NGO’s and in developing countries

Languages              Mandatory: good command of both Amharic and English
Knowledge Mandatory: computer literacy (word, excel and internet)

 

 

How to Apply

All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.

Application can be submitted/sent: by email: msfocb-addis-pam@brussels.msf.org (please indicate on the subject box: the vacancy title and your name)

 

Posting date: 07/10/2021

Closing date: 10/10/2021

 

MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.

We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.

Incomplete applications will not be accepted.

Please note that only short-listed applicants will be contacted.

Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.

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