HR and Payroll Officer

Job Overview

The HR and Payroll Officer plays a key role in supporting employees by making sure everyone is paid correctly and on time. The incumbent helps keep important staff records up to date, handles questions about salaries and benefits, and makes sure the organization follows labor laws. This role connects both HR and Finance, acting as the primary point of contact for anything related to pay, benefits, timesheets, and general employee administration.

Key Responsibilities

• Process and manage all aspects of payroll, including calculating hours, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations.
• Administer employee benefits, including health insurance, retirement plans, and other benefits.
• Prepare and maintain accurate and timely payroll records and reports.
• Resolve payroll discrepancies and answer employee questions about payroll and benefits.
• Maintain and update employee information, such as records of employee attendance, leave, and overtime, to calculate pay and benefit entitlements.
• Ensure compliance with National Revenue Authority regulations, including tax and labor laws.
• Keep up to date with changes in payroll regulations and adjust payroll systems and processes accordingly.
• Collaborate with HR and Finance teams to ensure accurate and timely processing of payroll and benefits
• Coordinates orientation sessions for all staff with Heads of Departments.
• Manage the timesheets of national and expatriate employees.
• Ensure that all staff receive performance objectives, and they are properly filed in their HR files.
• Keeping all the staff files up to date as per updated positions, letters issued, warnings, etc.
• Keeping track of annual leave for all permanent staff
• Preparing staff salaries accurately and casual wages.
• Keeping all junior staff files organized in order and maintaining confidentiality of all details in files.
• Submission of monthly HR reports, i.e., staff profile and leave report.
• Handling all pension affairs and insurance claims of the parks
• Any other duties as and when assigned by superiors from time to time

• Bachelor’s degree in Human resources management, Accounting & Finance, or any other related field.
• At least 5 years of experience in payroll administration and human resources
• Experience with payroll processing software and familiarity with payroll taxes and regulations.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills, including the ability to communicate with employees about payroll and benefits.
• Experience with HRIS systems and accounting software is a plus.