HR & Administration Manager Job at Weema International Inc., Ethiopia

Founded in 2011, WEEMA International is a nonprofit organization working in Southwestern Ethiopia. WEEMA International is entering an exciting new chapter—one that deepens our commitment to community-led development by centering women’s Self-Help Groups (SHGs) as the heart of our work. We believe that when women come together, build trust, and take collective action, they transform families, strengthen local systems, and create lasting change. As WEEMA evolves from an implementer to a facilitator, we are investing in local leadership, digital innovation, and a culture of continuous learning. Joining WEEMA means being part of a team that believes in the collective power of women to end multidimensional poverty.

POSITION TITLE: HR & Administration Manager
DEPARTMENT: HR and Administration
REPORTS TO: Country Director
SALARY: As per the organization scale

JOB SUMMARY

The HR & Administration Manager is responsible for designing, revising, and implementing effective systems, policies, and procedures to manage operations support services—including human resources, procurement and logistics, administration, and facilities management—in line with the organization’s mission, vision, and objectives. As a key member of the leadership team, the HR & Administration Manager champions WEEMA’s commitment to being a learning organization. This includes fostering a culture of continuous professional growth, supporting staff development through training and coaching, and ensuring that learning is integrated into daily operations and performance management systems.

Working closely with the HQ, Head Office and Community Office Finance, HR and Admin teams, the post-holder develops annual and project resource/activity plans, ensuring compliance with legal, financial, and donor requirements. They also uphold WEEMA’s values of inclusiveness, gender equity, and protection from sexual exploitation, abuse and harassment (PSEAH) across all operational and HR processes.

RESPONSIBILITIES AND TASKS

1. Planning and Implementation

• Plans, organizes, directs, coordinates, and controls HR and administration department activities.
• Formulates and reviews HR and administration policies, guidelines, and strategies in alignment with WEEMA’s learning culture and staff development priorities.
• Collaborates with program and finance departments to prepare annual and quarterly HR and administration budgets.
• Participate in human resource planning for new programs and proposal development as appropriate.
• Integrates organizational learning and staff capacity-building objectives into annual plans and performance reviews.

2. Human Resource Management and Staff Development

• Ensures annual and periodic HR plans include staff professional development priorities, learning pathways, and growth opportunities.
• Maintains an updated web based HR database with accurate and complete personnel information.
• Supervises, leads, guides and supports staff responsible to her/him;
• Oversees staff leave management, ensuring fair and transparent processes.
• Designs and implements effective recruitment and onboarding procedures that emphasize inclusivity, gender sensitivity, accountability and learning.
• Leads comprehensive orientation programs that introduce staff to WEEMA’s learning culture, values, and expectations.
• Identify staff training needs and ensures identified needs are incorporated into the organization’s annual training and development plan.
• Develops systems to support coaching, mentoring, peer learning, and cross-departmental collaboration.
• Ensures timely renewal or discontinuation of staff contracts per policy.
• Manages employee relations, including grievances, disciplinary actions, and recognition systems, fostering a supportive and developmental environment.
• Leads the implementation of the performance management system, ensuring staff receive constructive feedback and professional development support.
• Promotes an inclusive and collaborative culture, encouraging innovation, participation, and continuous learning.

3. Procurement and Property Management

• Prepares and updates procurement schedules based on project plans and budgets.
• Ensures transparent and efficient procurement systems aligned with donor and organizational standards.
• Oversees property management, inventory, insurance, and maintenance in compliance with policies.
• Integrates sustainability and cost-effectiveness principles in procurement and property decisions.
• Ensures all assets are utilized effectively and disposal follows organizational and regulatory procedures.

4. Reporting and Documentation

• Prepares and submits timely HR and administration reports (monthly, quarterly, annual) to inform management and donor decisions.
• Includes staff learning and professional development outcomes in HR reports.
• Monitors and communicates progress on HR initiatives that strengthen organizational culture and capacity.

5. Policy Compliance and Organizational Culture

• Upholds WEEMA’s Code of Conduct, PSEAH Policy, Gender Strategy, and other key organizational policies.
• Integrates safeguarding against SEAH across HR systems.
• Ensures all new staff receive and acknowledge key policy documents during induction.
• Promotes gender equality, disability inclusion, and diversity across all HR processes.
• Collaborates with leadership to nurture a culture of learning, feedback, and professional growth across all departments.
• Champions initiatives that enhance staff well-being, retention, and engagement.
• Addresses gender, disability, and safeguarding issues promptly and constructively.
• Undertakes any other duties as assigned by the Country Director.

 

Duty Station (Place of Work): Addis Ababa with frequent travel to the field.

Mode of Employment: One-year contract with the possibility of extension

III. MINIMUM QUALIFICATIONS

A) Education/Training

MBA, MSc/BA, BSc in Human Resources Management, Management, Business Administration, Accounting, or other relevant disciplines.

B) Experience

8–10 years of relevant HR management experience, with at least 5 years in a senior position. Demonstrated experience in staff development, organizational learning initiatives, or HR capacity-building preferred.

C) Technical and Other Skills

• Comprehensive knowledge of HR, procurement, logistics, and administrative systems.
• Experienced managing HR systems for Safeguarding against SEAH.
• Proven experience designing and implementing staff learning and development programs.
• Excellent interpersonal, communication, and team-building skills.
• Strong analytical and decision-making abilities.
• Computer proficiency and familiarity with HR management systems.
• Fluency in English and Amharic; other local languages desirable.
• Demonstrated commitment to equity, inclusion, and professional growth of staff.