HR & Admin Officer _ Gondar

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.

JOB SUMMARY

The HR and Admin Officer contributes to the calling of Medical Teams International by providing day-to-day HR and administrative support in the Office, ensuring quality healthcare services for refugees, internally displaced people, and host communities in Ethiopia region. This position is responsible for implementing HR activities, assisting with recruitment, benefits administration, performance management, and staff development.

Location; Gondar , with occasional travel to field locations Field Office, with frequent travel to health facilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist and disseminate requests for local positions through all available networks.
• Coordinate the recruitment process for new staff and manage their induction to the organization.
• Assist in conducting reference and background checks on potential candidates.
• Prepare appointment letters and contracts for staff and contractors.
• Maintain and track all personnel records and databases.
• Act as an administrative liaison between the Afar Field Office and Addis.
• Assist in disciplinary cases and ensure they are handled according to MTI policy and legal requirements.
• Provide support and translation services when needed within the office.
• Act as the point of contact for HR issues at the Afar Field Office and ensure timely submission of all HR paperwork to MTI Addis.
• Ensure that all locally sourced staff and volunteers have valid contracts.
• Support all other administrative tasks needed in Afar to ensure positive and high-impact program implementation in a timely and efficient manner.
• Commit to the values and principles of MTI.
• Assist the logistics team with travel, hotel, and flight arrangements for staff in transit as needed.
• Ensure accountability is integrated into country strategies, program design, monitoring and evaluations, recruitment, staff onboarding, training and performance management, partnership agreements, and highlighted in reporting.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.

Other Duties:

• Utilize volunteers when appropriate.
• Maintain a clean and orderly work area that ensures privacy.
• Monitor monthly timesheet submission for staff.
• Support other staff and colleagues to maintain good infection control practices to prevent the spread of illnesses within the office and among staff.
• Additional duties as assigned.

EDUCATION, LICENSES, & CERTIFICATIONS

Bachelor’s degree in human resource, Management or equivalent.

EXPERIENCE

• At least 2 years’ experience working in HR administration
• Prior experience working with INGO.
• Experience with Microsoft Excel.
• English (written and spoken), Desirable, Amharic and English language proficiency.
• Experience working with INGOs is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Understanding of cultural differences and ability to work effectively in multicultural environments.
• Knowledge of basic data management and consolidation.
• Familiarity with administrative processes and organizational systems.

SKILL

• Coaching/teaching skills
• Administrative skills
• Planning and organizational skills
• Mentoring skills

ABILITIES

• Self-motivated with a desire to serve others
• Able to establish relationships easily and work effectively in a team
• Flexible under changing conditions
• Capable of coping with basic working conditions
• Culturally aware and able to adjust to different environments
• Able to manage stress effectively
• Secure and confident with professional skills
• Initiative taker

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent use of personal computers, database and digital platforms, and other office productivity machinery, such as copy machines and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee must occasionally lift and/or move up to ___ pounds.
• Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.