Head of Planning, Reporting & Accountability Division (AfCDC)

Organization Information

Reports to:  Director General
Directorate/Department/Organ: Africa CDC
Division: Planning, Reporting, and Accountability
Number of Direct Reports: –
Number of Indirect Reports: –
Job Grade: P5
Number of Positions: 1
Contract Type: Regular

Purpose of Job

The Head of Planning, Reporting and Accountability Division is responsible for leading and managing the development of business plan based on the approved long term strategic roadmap, provision of quarterly and annual reports summarizing key findings and insights through tools giving highlight on progress against plans and objectives and the fostering of a culture driving high performance, collaboration, agility and accountability in the delivery of the organization activities. The ideal candidate will have a proven track record of success in developing and implementing strategic plans, as well as a deep understanding of the organization’s goals and objectives.

Main Functions

This job involves the following main functions:

•    Designs and implements policies, programs and projects to achieve the directorate’s strategic objectives.
•    Manages and supervises employees within the division, ensures the timely delivery of the directorate’s goals and effective staff performance evaluation;
•    Review policies, strategies and programs to contribute to the effective implementation of Africa CDC Decisions;
•    Ensures the delivery of the division’s annual targets in line with the directorate’s overall goals and ensures robust and timely monitoring and reporting;
•    Provides technical leadership and ensures efficient functioning of all Units within the Division
•    Manages the work of the Division and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system;
•    Maintains thematic partnerships in support of the mandate of the Division;
•    Maintains regular working relations with senior stakeholders in Member States and partner institutions in the execution of the Division’s mandate.
•    Represents the organisation and communicates its position at conferences.
•    Contributes to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
•    Ensures the effective management of funds contributed to the organization;
•    Manages risk within the division and recommends mitigation strategies
•    Contributes to the development of the departmental business continuity plan and ensures implementation at division level
•    Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.

Specific Responsibilities

•    Develop a rolling Outcome and business plan based on the approved long term strategic roadmap.
•    Collaborate actively with Finance and Operations to ensure treasury and control requirements are jointly complied with;
•    Develop and implement performance tracking measures to continuously monitor allocation of resources and progress against strategic plans to inform reporting and decision-making, to advise on the implementation of corrective actions to mitigate emerging issues.
•    Provide expert advice to the Executive on the allocation of resources and the development and implementation of control mechanisms to mitigate potential issues and risks to optimise the implementation, delivery and impact of strategic plan initiatives and programs.
•    Commission data analysis to provide quarterly and annual reports summarising key findings and insights, using visualisation tools to highlight progress against plans and objectives, to inform decision making.
•    Manage the preparation of annual reviews of the Strategic Plan as well as quarterly internal reviews and Treasury reports on progress on the annual Outcomes & Business Plan.
•    Determine and implement KPIs to evaluate operational performance outcomes and program progress to contribute to the achievement of the long-term strategy.
•    Foster a culture which drives and encourages high performance, collaboration, agility and accountability in the delivery of educational outcomes aligned with the division’s and Department’s strategy.
•    Lead, motivate and mentor the team, monitoring performance, fostering ongoing professional development and ensure staff have the knowledge and skills to achieve their work objectives in alignment with Department values.

Academic Requirements and Relevant Experience

•    Masters Degree in Statistics, Economics, Monitoring & Evaluation, Demography, Population Studies
•    Minimum of twelve (12) years of demonstrated progressively responsible experience in partnership management out of which seven (7) years should be at managerial level and five (5) with supervisory responsibilities.

Required Skills

•    Proven ability to manage and coordinate complex projects.
•    Strong analytical and problem-solving skills.
•    Excellent communication and interpersonal skills.
•    Ability to work independently and as part of a team.
•    Fluency in English and French or any other AU official languages.

Leadership Competencies

• Strategic Perspective
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Building Relationships
• Foster Accountability Culture
• Learning Orientation
• Communicating with impact

Functional Competencies

• Conceptual Thinking
• Job Knowledge and information sharing
• Drive for Results