Head of Human Resources Management (HRM) Department

Organizational Overview

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Head of Human Resources Management (HRM) Department position who meet the following requirements to apply.

Required number: One

Reports to: CEO of the NEBE

Purpose Of The Role

The Head of Human Resources Management (HRM) Department is a leadership level position reporting to the Chief Executive Officer (CEO) and/or the Deputy Chief Executive Officer (DCEO) of at the HQ office of the NEBE. S/he is responsible to oversee the entire human resource department activities such as Staff recruitment, selection & placement, learning & development, performance management, benefit & compensation management, staff relations, personnel data management etc., and play both managerial as well as operative or service functions. S/he will also advise the senior leadership on human resource management matters.

Major Responsibilities

• Develop and revise NEBE human resource strategies, Policies, guidelines and procedures;
• Enforce NEBE human resource strategies, policies and procedures and enhance employee capacity;
• Plan & lead institutional reforms, In collaboration with other departments;
• Ensuring employee health and safety through proactively engaging leadership and other partners, ensuring health & safety protocols are adhered at all level;
• Ensure that new NEBE employees are registered at the Pension Agency on time, and facilitate the retirement of employees and ensure necessary documents are submitted to the Agency on timely manner;
• Prepare human resource department annual plan, leads and monitor its proper implementation, based on the annual plan of the NEBE;
• Lead employee recruitment, selection and induction process and ensure the processes are transparent, timely and fair and also work towards achieving a diverse workforce which will support the delivery of NEBE’s goal;
• Ensure timely renewal/extension of employee contracts;
• Ensure that employee transfer, relocation, promotion, demotion and separation is done as per NEBE’s human resource policy and employment law of the land;
• Manage and ensure that performance appraisal, performance management and training and development matters;
• Ensure payroll information is provided to finance on monthly basis;
• Manage staff welfare including periodic team building;
• Oversee human resource team works and build their capacity accordingly;
• Conduct NEBE employee capacity need assessment, based on the result, and prepare training & development plan and leads its implementation;
• Develop orientation and induction plan for new employees, Facilitate orientation/training on NEBE’’s strategies, policies and procedures;
• Update NEBE’s training policy based on the prevailing need assessment results , lead and monitor its implementation;
• Facilitate discussion sessions, consultative meetings and experience sharing platforms that help NEBE’s reform and development;
• Implement salary and other benefits as per NEBE’s policy;
• Lead and ensure employee relations & disciplinary issues are handled as per NEBE’s policy;
• Provide technical support to the leadership and other staffs;
• Ensure gender equity and inclusiveness in the human resource activities;
• Ensure personnel records are up to date; both electronic and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secured manner; and
• Perform other tasks assigned by supervisor.

Requirements on academic qualification:

• PhD/MA/MBA/ in Human Resource & Organizational Development, Business Management, Public Administration and related fields.

Requirements on Professional Experiences:

• For PhD holders: at least 8 years of relevant experience of which 4 years on leadership position.
• For MA/MBA holders: at least 10 years of relevant experience of which 4 years on leadership position.

Skills And Competencies

• Excellent management and talent handling skills.
• Multi –tasking.
• Knowledge of various HR software.
• An excellent team player, positive change manager and result orient personality.
• Sound coaching, mentoring and capacity building skills.
• An energetic self-starter with resilience, pace, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context.
• Technical and Strategic skills.
• High sense of integrity, have a strong ethical and moral principles, confidentiality and initiating sound judgment of HR practices.
• Sound familiarity with recruitment process.
• Excellent negotiation and communication skills.
• Not a member of any political party.
• Excellent Communication, Organizational and R&D skills.
• Outstanding organizational and time management skills including the ability to prioritize multiple assignments.
• Demonstrated experiences of working effectively with people from diverse background, promoting equity, fairness and affirmative opportunities.
• Must value operating in a collaborative and cooperative environment.
• Ability to manage staff, manages conflicts, and work with senior management.