Location: Addis Ababa, Ethiopia
Deadline: 01 Feb 2023, 00:59
Job Description
DCA in Ethiopia
We have been supporting development work in Ethiopia since the 1972. We focus on the following sectors, through a rights-based approach:
· Humanitarian response with strong focus on triple nexus
· Building resilient communities with strong focus on local climate resilient food system, green jobs and engagement with private sector
· Fighting extreme inequality through gender transformative programming, strengthen women and youth political participation and decision making.
Vacancy Detail
Vacancy Number: DCA-Eth/VA-002/2023
Position: Head of Finance & Support Services (HFSS)
Accountable to: Country Director
Terms of Employment: 2 years with a possibility of extension.
Duty Station: Addis Ababa
Required Number: 1
Salary: DCA Ethiopia national staff salary scale, attractive
General Position Summary
Head of Finance and Support Services (HoF&SS), DCA Ethiopia
DCA Ethiopia is looking for an experienced and motivated candidate for the position of Head of Finance and Support Functions HoF & SS, who can take the lead in day-to-day financial management (hands on approach) and effectiveness in support functions to ensure timely program delivery. The HoF& SS will also contribute to the strategic financial management, oversight, and development of the Ethiopia Country Programme, as well as to the strategic development and capacity building of our partners. The HoF& Support Services reports to the Country Director and provides accurate, high-level guidance and overview. The role is critical important to the Country Office and is an integral part of the Senior Management Team. You will be responsible for providing and ensuring an efficient financial management and integrated support service, overseeing a range of crucial tasks ensuring the smooth running of DCA operations and functions across the country programme. The HoF & SS will be responsible for smooth cooperation and effective communication with Global Finance team, PROLOG and IT at Headquarters.
As the HoF & SS you will be responsible for the office’s financial management of programmes, projects and office running costs, as well as for providing technical and managerial support to the partners, monitoring progress of the programme portfolio, collaborating closely with concerned government and civil society networks, documentation, and reporting.
As HoF &SS you will take active part in meeting financial targets in line with the country program and work closely together with the senior management team in resource mobilisation.
Responsible for the overall management (Planning, execution, monitoring and controlling) of the financial management, procurement, and logistics functions of DCA Ethiopia Office. Advice the CD and HoP& SS in Financial management, Admin and Procurement and logistics aspects. As a member of Senior Management Team, advice CD and HoP on improving operational efficiency. Partly responsible for managing relations and meeting requirements of donors and of Government of Ethiopia and of Authority for Civil Society Organizations (ASCO)in particular.
The main duties relating to this position are as follows:
Financial Management – hands on approach
- Oversee the programme Finance Unit and ensure compliance with the organization’s Financial Rules & Regulations and Finance procedures. Ensure Internal control framework setup and adherence is critical important
- Ensure operational excellence and audit readiness in line with donor requirements and DCA global policies and procedure. Ensure internal audit for each project before external audits takes place.
- Supervise the timely review, posting and closure of accounts, verify accuracy and compliance with policy and standards of accountability framework.
- Oversee all financial services (accounting, cash management, payments etc.) ensuring timeliness and compliance with standards of accountability and performance
- Review financial plans and take the lead in the budgeting process/cycle to ensure timely revisions and reallocation of funds.
- Provide monthly financial reports on BvA and other KPI’s to the CD and SMT
- Ensure the availability, quality, and timely submission of required financial reports, both internal and external.
- Manage and monitor the cash flow based on established financial goals and resource mobilization plans.
- Oversee certifying and authorizing payments, expenditures and disbursements, entering all transactions into the FMS Maconomy and that the supporting documents are filed according to internal procedures.
- Ensure all spending is in accordance with the DCA and donor requirements, and all relevant files for documentation are created, updated and maintained.
- Monitor that DCA and donor policies, procedures and guidelines are strictly adhered to and that DCA operates in compliance with local laws.
Coordination and Technical Support
- Contribute to the Country Programme strategies and policies through advisory services to the Country Director.
- Provide technical advice and operational guidance on innovative approaches to project financing, risk assessment/mitigation and use of financing structures, mechanisms instruments and guarantees.
- Collaborate with colleagues to identify the need, determine cost and plan all Country programme support services, including procurement, finance, and administrative services.
- Participate in forum discussions/platforms to ensure the organisation’s position, interests and priorities are fully considered.
Project Planning and Coordination Support
- Provide assistance and support to the programme on project budget preparation.
- Monitor Country office financial projections and refer critical issues to the Country Director for action.
- Provide advice on programme and project cost sharing, deployment of funds and closure.
- Constantly monitor and analyse the operating environment to identify potential risks.
- Support and ensure close liaison with the Field Offices is maintained, in order to troubleshoot any issues that might cause interruption in the support services management.
Procurement
- Support viable procurement solutions that meet operational needs and compliance with the organisation’s procurement procedures, regulations and standard of accountability, ethics, integrity, performance and cost effectiveness.
- Evaluate the efficiency and integrity of the procurement evaluation process to ensure cost-effective procurement of goods and services.
- Evaluate contractual arrangements and legal commitments/risks for appropriate action.
- Evaluate, list, update and monitor the performance of service providers of suitable/current vendors.
Administration, Information Technology and Knowledge Management
- In close collaboration with Headquarters, support the compilation of yearly budget forecasting, annual reports and contribute to Donor reporting guidelines.
- Oversee the acquisition, maintenance, inventory, recording, verification and protection of project and administrative facilities/assets, including IT infrastructure, equipment and servers.
- Identify innovative opportunities for use of IT platforms/systems to enhance efficiency and to facilitate knowledge management, and information sharing.
- At the request of the Country Director and in collaboration with the team, plan, implement and organise strategic capacity building of personnel.
Accountability and Learning
- Provide advice on goal setting, targets and performance indicators for support staff and recommend tools for monitoring, evaluation all staff performance.
- Act as focal point for any internal/external audit exercise.
- Monitor and supervise all aspects of the programme to ensure compliance with organisation rules, regulations, policies, and standards of accountability, ethics and integrity.
Additional responsibilities include
- Network and attend relevant coordination meetings at national level.
- Build and develop meaningful and effective relationship with partners at all levels, other NGOs in country and regionally, donors and with other people of importance to DCAs work.
- Contributing to a culture of excellence, continuous improvement and performance optimization across all teams.
- Working in accordance with DCA values and humanitarian principles.
- Maintaining effective working relationship with other members of the team.
- Being a role model for diversity and inclusion, as well as for contributing to positive team spirit.
- Build and maintain links to relevant units at Headquarters as the main point of entry to Group Finance Unit, Procurement & Logistics Unit and IT & Digital Development Unit. Provide feedback to HQ in order to improve systems and procedures.
Key Qualifications/ Skills:
· A relevant Master’s Degree in Financial Management or related field
· At least 10 years of relevant experience, at least 4 of which must have been in an INGO or international organization in a similar role
· Proven experience of capacity building and learning and development plans of both own staff and partner organizations.
· Proven experience of procurement and supply chain, including ensuring compliance, internal controls, and anti-corruption
· Strong leadership, team building and communications skills. Proficiency in written and spoken English
· Excellent organizational and interpersonal skills
· Cultural sensitivity, patience, resourcefulness and adaptability.
· Excellent leadership skill
Interested and qualified applicants should apply for the post via the below link
DCA is an equal opportunity employer, and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation. Please don’t mention your religious or ethnic affiliation in your application.
– Female candidates with required educational background and experience are highly encouraged to apply
Only shortlisted candidates will be contacted.