Head, Finance and Budget Department

ORGANIZATIONAL OVERVIEW 

The National Election Board of Ethiopia (NEBE), re-established under Proclamation No. 1133/2011, is the constitutionally mandated institution responsible for conducting elections, organizing referenda, and regulating political parties in Ethiopia. NEBE is committed to strengthening its institutional capacity, with a particular focus on enhancing its human resources.

Accordingly, NEBE invites qualified applicants to apply for the position of Head, Finance and Budget Department, based on the following requirements.

Required number:         One

Reports to:                     CEO, National Elections Board of Ethiopia (NEBE)

Duty station:                  NEBE Head Quarter, Addis Ababa

Duration:                        Permanent

Salary:                             As per the organization salary scale (Competitive)

Job Summary

The Head of Finance and Budget is responsible for overseeing the organization’s financial operations, including budgeting, financial planning, accounting, and reporting. This role entails developing sound financial strategies, ensuring compliance with applicable regulations, and delivering insights that support strategic decision-making. The Head of Finance and Budget plays a critical role in maintaining the organization’s fiscal health and long-term sustainability.

Duties and responsibilities

• Primary responsibilities of Finance and Budget Management
• Managing NEBE’s finances in accordance with relevant laws and regulations.
• Ensuring proper financial reporting and accountability.
• Financial Planning
• Describe the process of financial planning to align resources with the Election Board’s goals and objectives.
• Establish mechanisms to ensure financial sustainability. (Rephrase budget control)
• Budget Development
• Detail the procedures for developing the annual budget, considering all operational expenses, capital investments, and contingencies.
• Budget Management for Electoral Activities
• The budget management for various electoral activities, such as voter registration, voter education, election logistics, and technology deployment.
• Financial Reporting
• Create awareness on the process for financial reporting, including regular updates to the Election Board’s leadership and stakeholders.
• Submit Financial report for the relevant stakeholders timely.
• Financial Compliance and Audit
• Comply with financial regulations and undergo regular audits to ensure transparency and accountability.
• Resource Allocation/ Record expense category
• Allocate resources appropriately to different departments and activities based on their needs and priorities.
• Cost-Benefit Analysis
• Conduct cost-benefit analyses for major projects and initiatives to ensure optimal utilization of resources.
• Financial Risk Management
• Identify and address financial risks that could impact the Election Board’s financial stability or electoral processes.
• Contingency Planning
• Develop contingency plans to handle unforeseen financial challenges or emergencies during election cycles.
• Transparency and Accountability
• Reinforce ethical principles of transparency and accountability in financial management, both internally and externally.
• Collaboration with Other Departments
• Emphasize the importance of collaboration with other departments to align financial planning with organizational objectives.
• Training and Professional Development
• Ensure that the finance and budget management staff receive appropriate training and development opportunities to enhance their skills and knowledge.
• Budget Review and Revision
• Establish a process for periodic budget review and, if necessary, revision to accommodate changing circumstances or requirements.
• Ethical Guidelines
• Reinforce ethical principles, including integrity, accuracy, and confidentiality, in the management of records and institutional memory.

• MA degree or PHD in Accounting and Finance , Business management or related field.
• 10 years for Master’s or 8 years for PHD (4 years in leadership position)

Know-How (Skills) (Technical competencies)

• In-depth knowledge of financial principles, accounting standards, and financial regulations.
• Strong analytical and problem-solving skills, with the ability to interpret complex financial data.
• Excellent leadership, communication, and interpersonal skills.
• Proficiency in financial management software and Microsoft Office Suite.
• Ethical mindset with a commitment to transparency, integrity, and responsible financial practices.

Behavioral competencies:

• Adaptability/ flexibility,
• Willingness to adhere to all principles of confidentiality and impartiality,
• Data protection/Sensitivity,
• Customer orientation,
• Persistence/Endurance,
• Maintaining organizational etiquette, Integrity and Honesty,
• Operating in a collaborative and cooperative environment,
• Ability to thrive in a fast-moving environment, with an emphasis on high performance, teamwork, accountability, and results,
• Showing initiative, good judgment, and resourcefulness.