Head, Branch Offices

ORGANIZATIONAL OVERVIEW 

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Head, Branch Offices position who meets the following requirements.

Required number: Two

Reports to: Deputy Board Chairperson

Duty station: NEBE, Adama and Nekemte Office

Duration: Permanent

Salary:  As per the organization salary scale

Job Summary

Head, Branch Office is responsible for overseeing the overall administrative functions of the regional office crucial for NEBE to meets its Constitutional Mandate.

Duties and responsibilities

• Leads, supervises, and supports the employees of the regional office under his/her supervision.
• Ensure the employees under his/her supervision are discharging their responsibilities and ensure their performance is evaluated on timely basis.
• Overseas regular monitoring of procurement processes to ensure that they are performed consistently and in accordance with the corporate standards and relevant public finance laws and rules.
• Puts in place and oversees processes to identify, develop solutions and act upon operational and financial problems in consultation with Board.
• Provides advisory services on procurement, human resources, in consultation with the Board.
• Ensures compliance with corporate human resources policies and strategies.
• Organizes leads and supervises the regional election.
• Proposes ideas about constituency’s formation in the region.
• Ensure election logistics are timely provided to regional office, constituencies and polling stations.
• As per the guidelines of the Board, he/she organizes political parties council at regional and constituencies level.
• As per the instruction of the Board and the Manager of Civic and Voters Education, coordinate and ensure civic and voters’ education is carried out.
• Supervises and follow the process of voters’ registration and voting is carried out as per the regulation and make decisions for complaints as per the legal framework stipulated by the board.
• Reports about the election process and the result to the Head Office (the Board).
• Compiles the necessary data and reports to the Head Office.
• Provide the quarterly and annual reports to the Head Office.
• Discharges related duties instructed by the higher Officials.

Education and Work Experience:

• 8 years and Ph. D | 10 years for Masters in Law, Political Science, Human Rights, Project Management, Management
• Minimum of 4 years’ experience in a leadership position

Knowledge:

• Knowledge of people aspect of Change management methodologies, approaches and models
• Strong organizational skills
• Good communication and interpersonal skills.
• Ethical mind-set with a commitment to transparency, integrity.
• Strong grasp of democratic institutions principles;
• Ability to write and speak the federal working language, the regional language and English; knowledge of additional international and local language will be an asset;
• Strong knowledge and experience, human resource management, finance, procurement and logistics; processes.
• Knowledge of government institutions working procedure and willingness to create a conducive work environment and to work as a member of a team;
• Handles confidential and politically sensitive issues in a responsible and mature manner.
• Ability to express ideas clearly, work in a team environment and create an environment that fosters good working relationships;
• Has strong interpersonal, negotiation and networking skills.
• Basic information technology and computer skills.
• Excellent knowledge and experience in organizing and ability to confidently work in a team environment;
• Knowledge of and sensitivity to local politics and culture as well as community issues

Know-How (Skills) (Technical competencies):

• Know how to perform analysis and interpretation of data
• Know how to think strategically and devise long term strategies
• Resource allocation skill
• Delegation skill
• Ability to manage time
• Relationship building and communication
• Persuasion

Behavioural competencies:

• Adaptability/ flexibility
• Customer orientation
• Persistence