Grants and Compliance Manager

Job Description

TITLE: Grants and Compliance Manager
PROGRAM: USAID Ethiopia Lowlands Health Activity (USAID/E LHA)
REPORTS TO: Sr. Director, Finance & Operations
JOB STATION: Addis Ababa, Ethiopia

COMPANY SUMMARY

EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potential. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.

JOB SUMMARY

The Grants and Compliance Manager is responsible for leading and managing USAID/E LHA project financial reporting and due diligence oversight of project grants and Subcontracts to local and international partners and ensuring compliance with EngenderHealth and donor rules and regulations in all spending. The Grants and Compliance Manager will work closely with the Director of Finance & Operations to ensure the effective implementation and monitoring of all grants and contracts in their portfolio including start-up and close-out of sub-agreements.

ESSENTIAL FUNCTIONS

The Grants Manager will also be responsible for other functions such as:

• Provide technical support for grant solicitation, and pre-award processing including vetting & preparation of sub-grantee agreement as per EngenderHealth template
• Follow up with each sub-grantee for monthly and quarterly reporting requirements and carry out sample spot-checking on a monthly and quarterly basis as required
• Responsible for planning for a compliance monitoring plan for each subgrantee for routine site visits, inspection and audit of financial records and progress reviews, and other gap and risk areas
• Work with partners and grantees to ensure that grants & contracts are implemented in accordance with the terms and conditions of USAID rules and regulations- focusing on finance, procurement, and compliance
• Responsible for verifying grant activity and progress reports and updating grant tracking sheet for outstanding advance and expense monitoring
• Review and monitor sub-grantees’ financial reports and incurred expenses under the approved grant document and monthly workplan to ensure these are adequately documented and in compliance with the grant agreement and applicable USAID regulations
• Provide technical support and training to the participating program partner organization to strengthen their financial and administrative capacities
• Assist in the preparation of quarterly, bi-annual, and annual financial reports to HQ and donors as well as interim status reports as required
• Prepare Monthly Expenditure analysis including accrual projections to determine where budgets are over and/or underspending
• Responsible for liaising with the finance department for the review of monthly financial reports
• Managing and performing other duties as assigned by the Director for Finance & Operations

REQUIREMENTS

• Must possess the following requirements with or without reasonable accommodation:
• Bachelor’s degree, or other equivalent degrees in accounting, finance, Business administration, or another related field
• At least 8 years of progressively experience as a Grants Manager with a minimum of 5 years experience working with USAID-funded projects
• Working experience with USAID-funded programs, including demonstrated knowledge of USG rules, regulations, policies, and procedures
• Computer literacy, including proven experience with computerized accounting packages, and word processing, as well as Microsoft Word and Excel
• Excellent organizational skills
• Good communication skills
• Must demonstrate honesty and integrity specific to financial and project management, and be able to conduct business with all stakeholders regardless of ethnicity, gender, religion, race, preference, or affiliation in a professional manner

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation
• Ability to work under pressure and meet tight deadlines, with minimum supervision
• Good interpersonal skills Be respectful
• Be honest and trustworthy

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Excellent communication and writing skills
• Strong interpersonal, written, and oral communication skills
• Familiarity with sub-grant management a plus

Disclaimer

The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state, and local laws.

EngenderHealth complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates, and partners, and the design and implementation of programs and activities.