Grant finance officer

Job Description

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Work Locations: Tulo AP, Jarso AP and Oda Bulutum AP

Number of Positions: 3 ( Three)

Grant Financial Accounting Operation

• Process Grant Financial transaction/ in compliance with WVI FM manual, internal policies, terms, conditions and regulations of the grant according to the grant terms and conditions.
• Manage account for the grants Establishes good working relationship with local officials, Woreda level government bodies and other stakeholders; works closely with field staff and the communities to initiate project activities and to disseminate information
• Engage in preparation of monthly Time Sheets for respective project staffs and encourage field staff as per grant requirement.
• Facilitate and process all type of employee advance requests for grant program staffs and follow up for the settlement of all local travel and business advances within due date
• Process employee out pocket reimbursement request as per the organization policy and standard
• Process reversal journal entries for correction, reclassification or allocation for grant costs and submit for review and approval Prepare IRA reversal journal and hold to sun Systems and maintain adequate supporting documents.
• Assist grant program staffs in all finical matters, review their coding, reimbursement requests, process journals as needed
• Prepare/review adjusting entries, corrections, amendments entries for grant project, hold journals in Sun System in real time bases and maintain adequate supporting documents for all grant related journals
• Prepare cash flow of the grant projects, and submit to Grant Finance Manager for final review and posting to sun system

Grant Compliance and Risk Management

• Maintain adequate staff advance tracking report for grant projects and ensure emergency costs charged to the project they worked for
• Ensure monthly grant financial reports are filled and ready for external/internal audit reviews Involve in budget preparation, cash flow analysis, budget management and control in collaboration with staff.
• Engage in maintaining monthly and annual fixed asset inventory register of the school, handle cash request and management to ensure project’s month end cash balance according to the project’s target and request fuel coupon as per the need
• Involve in budget preparation, cash flow analysis, budget management and control in collaboration with staff.
• Engage in maintaining monthly and annual fixed asset inventory register of the school, handle cash request and management to ensure project’s month end cash balance according to the project’s target and request fuel coupon as per the need
• Track reimbursable VAT for timely share to national office Monitor grant project spending and follow abnormal balances/records, un allowable costs, and report to concerned managers and project budget holders for direction
• Ensure timely advance management and data management for the field office
• Ensure the application of GAAP Principles and WVI financial management protocols in preparing journal, reports and operation of grant accounting.
• Ensure the financial and accounting integrity of World Vision Ethiopia.
• Recognize the importance of practicing organization core values Punctuality on working hours and effective use of working hour for organizational business
• Provide objectively verifiable reports to management and stakeholders
• Give priority to customer satisfaction Escalate abnormal, fraudulent acts to management without hesitation.
• Ensure confidentially for organization financial information and encounters

Required Professional Experience

• Balanced combination of a least six years Business Management Experience in INGOs and for profit business
• Able to motivate staff to achieve core results
• Experience with government grant regulations and financial reporting requirements
• Able to leverage key opportunities to mitigate business risks
• Able to work with minimum supervision
• Supervisory and technical expertise in business systems development, internal controls, policies, and procedures
• Excellent working knowledge of GAAP and government/donor regulations and requirements

Required Education, training, license, registration, and certification

• Bachelor’s Degree in Finance, Business Administration or related field,

Preferred Knowledge and Qualifications

•  Knowledge of and ability to implement integrated programs in the development and emergency context.
• Demonstrated flexibility and creativity in planning and problem solving skills.

Travel and/or Work Environment Requirement

•  Based at the Head Office with frequent travel to the field

Language Requirements

•  Fluent in written and spoken English language and other local languages.

Applicant Types Accepted:

Local Applicants Only