General Administration & Office Coordination Officer

Eco Green is going through an important stage of organizational growth and transformation. We are looking for a high-caliber General Administration & Office Coordination Officer who can bring structure, discipline, responsiveness, and professional standards to our daily working environment.

This is not simply a receptionist or paperwork position.

We are looking for someone who can help make sure the office is organized, information reaches the right person at the right time, commitments are followed up, documents are controlled, and everyday operations move without unnecessary friction.

Key Responsibilities

• Office & Daily Administration
• Coordinate day-to-day office activities and administrative requirements.
• Maintain a professional, organized, and productive office environment.
• Monitor office supplies, facilities, equipment, and general services.
• Coordinate visitors, appointments, meetings, and official activities.
• Documentation & Information Control
• Maintain accurate physical and digital filing systems.
• Prepare, organize, track, and retrieve company documents.
• Handle official correspondence and administrative records professionally.
• Ensure important documents are properly filed, protected, and easily accessible.
• Management Support & Follow-Up
• Support management with daily administrative coordination.
• Prepare meeting materials, minutes, action lists, and follow-up records.
• Track assigned administrative actions and deadlines.
• Remind responsible employees about pending commitments when necessary.
• Escalate delays, missing information, or unresolved administrative issues.
• Internal Coordination
• Coordinate information between departments.
• Ensure administrative requests are communicated clearly and followed through.
• Support smooth communication between the Head Office and other company locations when required.
• HR & Employee Administration Support
• Support attendance, leave, personnel documentation, and employee records.
• Assist HR with administrative implementation of company policies and procedures.
• Maintain confidentiality of employee and company information.
• System & Process Discipline
• Help move the company from informal working practices toward system-based administration.
• Maintain checklists, registers, trackers, and administrative controls.
• Identify recurring administrative problems and propose practical solutions.
• Support the use of ERP and other digital systems as required.
• Who We Are Looking For

We are not looking only for someone with a certificate. We are looking for someone with administrative intelligence.

The right person should be:

• Highly organized and naturally structured
• Very strong in follow-up
• Detail-oriented without losing sight of the bigger picture
• Fast and responsive
• Professional and respectful
• Trustworthy and discreet with confidential information
• Comfortable communicating with both senior management and employees
• Able to work under pressure without creating unnecessary drama
• Proactive rather than waiting for instructions
• Strong at prioritizing multiple tasks
• Comfortable saying, “This is pending, this is completed, and this is what needs attention.”
• Willing to learn, improve systems, and take responsibility

Our Ideal Candidate

We especially value someone who can walk into an unorganized situation and naturally think:

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Office Administration, or a related field
• 2–4 years of relevant experience
• Strong Microsoft Office skills
• Good written and verbal communication
• Strong English and Amharic communication skills
• Previous experience supporting management or multiple departments is an advantage
• ERP/software experience is an advantage
• Valid professional references are preferred

Why Eco Green?

Eco Green is building more than a fertilizer company.

We are building a professional, accountable, system-driven organization with ambitions to grow across Ethiopia and international markets.

If you are looking for a routine office job where you simply wait for instructions, this position may not be for you.

If you enjoy organizing, coordinating, solving problems, following through, and making things work better, we want to hear from you.

How to Apply

Please send a/an:

• Updated CV
• Short application/cover letter
• Relevant work references, if available

Subject: “Application General Administration & Office Coordination Officer”

Interested applicants are invited to submit their motivation letter, CV, copies of credentials, and supporting documents using this link: >>https://erp.ecogreen.et/jobs before September 10th 2026